date	minutes	record number	reference	type of event
23/5/1859	The Inauguration Meeting of the Ballarat Mechanics' Institute, will be held at the temporary rooms of the Institute, Barkly Street, on Monday Evening, 23rd May, at half past seven o'clock. The following gentleman will take part in the proceedings: Dr J.C. Kenworthy will deliver an address on "Mechanics' Institutes". Rev Cooper Searle, on "Intellectual Culture". J. R. Bailey, Esq, on "The Use and Study of History". The chair will be taken by the President, J. B. Humffray, Esq,., MLA. Tickets of membership may be obtained from the members of Committee, or the Honorary Secretary, who will be in attendance. Terms of subscription (including free admission to the Inaugural meeting and all subsequent lectures, with the priviledge of introducing a lady), 5s quarterly, 10s half yearly, and 20s yearly. The Committee beg to solicit donations or the loan of books, for the use of the Institute.	1	Blt Times, 23/5/1859, p3d	Inauguration Meeting
28/5/1859	The Committee beg to announce the formation of the following classes: History, by * Arithmetic and Mathematics, by Mr Robert Mitchell English language, by Mr J. H. Pope Singing, by Mr A. T. Turner Phonography, by Mr Nelson Booth Writing, by * All persons wishing to join any of the above, will be kind enough to give in their names to the Secretary, of whom all the information can be obtained. W. H. Batten, secretary. * no name	3	Blt Times, 28/10/1859, p3e	Committee Meeting
30/8/1859	The adjourned General Meeting of the Mechanics' Institute for the consideration of the alteration of rules, will be held this evening, at the rooms of the Institute, Barkly St, at eight o'clock. W. COOPER, Honorary secretary.	2	Blt Times, 30/8/1859, p3e	General Meeting
26/1/1860	A SPECIAL GENERAL MEETING of the Ballarat Mechanics' Institute will be held in the reading room, Barkly Street, on Thursday evening, 26th January, at eight o'clock, to appoint one Trustee and five Members of Committee. By order, W.H. Batten, Secretary.	4	Blt Times, 26/1/1860, p3d	Special General Meeting
10/2/1860	The usual fortnightly meeting of the committee was held in the Eastern Council Chambers on Friday evening. Present - Messrs Caselli (Chairman), Halls, Dodds, Mitchell, Pleydell, Stone, Campbell and McDowall. The minutes of last meeting having been confirmed, the Secretary read the following letters - From Thomas Learmonth, Esq, accepting the office of Trustee, and notifying his intention of presenting L20 to the bulilding fund, and L10 worth of books to the library. Received, to be suitably acknowledged. From Captain Bancroft, enclosing cheque for L10, being His Excellency the Governor's donation to the building fund. Received. From the Rev Isaac New, stating his inability from ill health to comply with the invitation of the committee to lecture for the Institute , and expressed a hope that that he may be able to do so at some future time. Received. The following accounts were passed for payment:- Star (advertising) - L2, 2s Fitzsimmons (moving benches etc) -16/- Secretary (salary and sundries) - L13 Stone (repairing bookshelf) - 4/6d The last item was given as a donation to the building fund. The Secretary presented his monthly financial statement, which showed receipts L25 14s; expenditure, L24, 10/6d; with a balance in hand of L38 17/7d. Received. Lecture Committee reported having arranged Rev J. Potter's lecture on Tuesday next, but that gentleman preferred delivering it in the reading room on account of the poor attendance usual at the Wesleyan Schoolhouse. Resolved unanimously, on ther motion of Messrs Dodds and Hall, "That the Rev J Potter's lecture be delivered in the Reading room." Report of the Building Committee was then considered. The determination to take immediate steps for the erection of a building was unanimous, but much discussion ensued on the best means of carrying it out; eventually, the further consideration of the report was adjourned, until Friday 14th instant, when Mr McDowall gave notice that he would move - "That designs be advertised for forthwith for a building, a portion of the same to be erected immediately, at a cost of not more than L2000 - the design to be furnished gratuitously." It was resolved that the secretary communicate with the representatives of the district, requesting them to support Mr Humffray's motion for a grant in aid, and that Mr Serjeant be requested to endeavor to expidate the action of the Board of Lands and Survey in regards to the transfer of the site. Mr McDowall was appointed to ascertain whether there is to be a right of way at the back of the reserve. Mr Matthew Campbell moved, and Mr McDowall seconded - "That applications be made to the Municipal Councils of Ballarat for grants in aid of the Institute." Carried unanimously. Mr Pleydell gave notice of motion - "That "The Builder" be procured for the reading room." The Committee then adjourned.	5	Blt Times, 13/2/1860, p3c	Fortnightly Committee Meeting.
9/3/1860	The usual fortnightly meeting of the Committee was held in the Eastern Council Chambers on Friday Evening. Present: Vice- President Anderson (chair), Messrs O'Donnell, Withers, Dodd, Pleydell, Mackay, Stone, Mitchell and Halls. The minutes of the last meeting were read and confirmed. Correspondence: From the Municipal Council of Ballarat East, in reply to grant in aid, regretting their inability to entertain the matter favourably at present, and that therefore its consideration had been postponed for three months. From the Town Clerk of Ballarat stating that the Council had voted that the sum of L250 toward the Building Fund payments to be made as the building progresses . Received and ordered to be suitably acknowledged. From the Hon J. R. Bailey stating that he had forwarded three boxes of books, being the Hon J.P. Fawkner's donation to the Library. Received. It was resolved unanimously :- That the thanks fo the Committee be presented to the Hon. J. P. Fawkner, for his munificent donation of 89 volumes to the Library and the Secretary be instructed to communicate to the honorable donor, the thanks of the Committee: and that the name of the Hon J. P. Fawkner be inserted on the Roll of Life Members of the Institute. From Mr Caselli, apologising for his absence, and renewing the offer made by him at the last meeting - viz: to furnish plans, specifications, &c,and to carry out the whole of the works free of charge, on condition that the same being completed to the entire satisfaction of the Committee, he, his wife and two daughters,should be made Life Members. Received: to be considered with the building report. Accounts passed and ordered to be paid: W. H. Batten L12; sundries L2, 16s and 6d. The President presented his monthly statement which showed receipts L17, 1s and 6d. Expenditure L18 with a balance in hand of L37. 19s and 1d. Received: Reading Room Committee reported having received 89 volumes of books from Hon J. P. Fawkner and recommended that the same should not be placed on the shelves of the Library, until the Institute was in a building of its own with better facilities for safe keeping. Received. On the motion of Mr Mackay, it was resolved, (an amendment by Mr O'Donnell, "that the Report be adopted", having been first lost.) That a book case with doors &c. be procured in order that the Annual Register may be kept under lock and key in the absence of The Secretary. Report of Building Committee: Mr PLeydell proposed pursuant to notice, that the resolution passed at the last meeting ordering advertisements for competitive designs be rescinded. Carried unanimously. It was unanimously resolved on the motion of Mr Withers:- that the offer of Mr Caselli be accepted, and that the Secretary communicate with that gentleman, desiring him to complete the plans as speedily as possible. It was resolved on the motion of Mr Pleydell,:- that Mr Caselli be requested to provide in the plan for a Ladies' reading room. Anniversary: It was resolved that the Anniversary of the Institute, be celebrated by a Soiree on the 1st May and that Merrs Anderson, Pleydell, Halls and Stone were appointed a Sub-Committee to make the necessary arrangements. After some conversation with regard to a projected Bazaar on behalf of the Building Fund, the Committee adjourned.	6	Ballarat Times, 13/3/1860, p3D	Fortnightly Committee Meeting
1/6/1860	The usual fortnightly meeting of the Committee was held in the Eastern Council Chambers on Friday evening. Present: Mr Anderson, vice-president , in the chair; Messrs O'Donnel, Lewis, Williams, Mackay, Mitchell, Pleydell, Higgins, Lister and Stone. Minutes of last meeting were confirmed. Letters were read from J.B. Humffray, Esq, with particulars of vote in aid of libraries at a distance of 10 miles or upwards from Melbourne; received and made order of the day for next meeting. From the Secretary of Mechanics' Institute, Castlemaine, asking the co-operation of the Committee in obtaining for institutions on the goldfields a participation in the loans of books from the public library. It was resolved that the Secretary make application to the Trustees of the Public Library for a loan of books, and them of a similar application made by the Institute in May, 1859. W.B. Withers, resigning from his appointment as one of the auditors, and suggesting the advisability of appointing professional auditors. Received. The following accounts were passed and ordered to be paid: Hammonds, Bell's Life, 10/- ; Divers, Age, L2 13s; Secretary, L12. The Secretary presented his monthly statement , which showed - receipts, L23 16s; expenditure L19 8s; with a balance in hand of L34 11s 7d. The following gentlemen were appointed to the various committees:-- Reading Room Committee: Messrs Anderson, Mitchell and Higgins. Lecture Committee:-- Messrs Halls, Mitchell and Pleydell. Building:-- Messrs Stone, Pleydell, Lister, McDowall and Lewis., with the two vice presidents ex officio. Finance Committee:-- Messrs Anderson, Mackay and Halls. After some discussion as to the best means of raising funds for the building, it was resolved, "That it be an instruction to the Finance Committee to advise the subscriptions to the Bulding Fund as received." It was resolved -- "That a meeting of the Building Committee be held on Friday, 8th instant.,to receive and open the designs for the new building; and that a special meeting of the whole Committee be convened for Friday, 15th inst., to decide upon the same." The Secretary was instructed to obtain by the next meeting, tenders from the various printers for the printing of the report and rules. The Committee then adjourned.	7	Ballarat Times, 4/6/1860, p3a	Fortnightly Committee Mtg
13/7/1860	The Committee held their usual fortnightly meeting in the Eastern Council Chambers on Friday evening. Mr A Anderson, V.P., in the chair. Present: Messrs Lewis, O'Donnell, Williams, Lister, Haggans, Pleydell, Stone, Caselli and McDowall. The minutes of the last meeting were read and confirmed. A letter was read from the Secretary of the Mining Board, stating that the Board Room was at the disposal of the Institute for the holding of committee meetings. Received. To be suitably acknowledged. The following accounts were received and ordered to be paid: -- Brunig, Punch, 9s; Comb and Brown, printing rules, L10. The Buliding Committee brought up the specifications for the new building, with their report. The amendments and additions suggested to the Building Committee were discussed, and, with one exception, adopted. The Secretary was directed to communicate with Mr Boykett, requesting that gentleman to embody the alteration of the committee in his specifications, and to call for tenders. The Committee then adjourned.	8	Ballarat Times, 16/7/1860, p4b	Fortnightly Committee Mtg
20/7/1860	A special meeting of the Committee was held in the Eastern Council Chambers, on Friday evening, for the purpose of opening and considering the tenders for the new building for the Institute. Mr Anderson, Vice-president, in the chair. Present::-- Messrs Stone, McDowall, Lister, Williams, Mackay, Pleydell and Mitchell. Apologies were received from Messrs Lewis and O'Donnell, who were unavoidably absent. Nineteen tenders were opened (some being tenders for only portions of the work). The whole tenders ranged from L1,985 to L2,613. That of Messrs Francis and Watson, for L1,985 was accepted. The Secretary was directed to communicate with those gentlemen, and arrange for a meeting of the building committee as quickly as possible. The meeting then adjourned.	9	Ballarat Times, 23/7/1860, p4b	Special Committee Mtg.
27/7/1860	The usual fortnightly meeting of Committee was held in the Mining Board Room on Friday evening, A. Anderson, Esq, J.P., in the Chair. Present - Messrs Lister, O'Donnell, Williams, Mitchell, McDowall, Stone, Caselli, Pleydell and Higgans. The minutes of last two meetings were read and confirmed. The following accounts were passed and ordered to be paid:- Hammond, periodicals, L20; Mount Alexander Mail, postage, L1; sundries, L12. The Building Committee reported: That the contractors, Messrs Francis and Watson, had signed the contract, and entered into the necessary bond for the completion of the work. In order that no delay might take place, they had engaged Mr J. A. Doane to superintend the erection of the building. Upon Motion, the Report was received and adopted, a resolution moved by Mr McDoawall, "That the portion of the report referring to Mr Doane be struck out", not finding a seconder. The Lecture Committee reported that the Rev Mr Beer had kindly consented to re-deliver his lecture on Dr Livingston, for the benefit of the Institute, but that in consequence of the meeting of the Young Men's Christian Association being fixed for Tuesday evening, it would be advisable to have the lecture on Thursday evening. The Report was received and adopted. The Committee then adjourned.	10	B'at Times,30/7/1860,p3b	Fortnightly C'ttee Mtg
10/8/1860	The usual committee meeting was held at the Eastern Council Chambers on Friday evening last. Present:- Messrs Lewis, Williams, Lister, O'Donnell, Mitchell, Pleydell, Stone, Halls, Caselli, and Anderson; Mr Lewis in the chair, and in consequence of Mr Batten's illness, Mr Anderson as Secretary. A letter was read from the Chief Secretary's office; also, one from the Eastern Council, declining to contribute to the Building Fund. The Building Committee brought up a report, recommending several alterations in the building, the majority of which were adopted. The Finance Committee brought up their report on the best ways and means of raising the funds of the new building, for which purpose a sum of upwards of L2,500 (two thousand five hundred) will be wanted before the end of the year. The Government grant of L500, and the Western Council gave a grant of L250 will reduce this sum t L1,500 (one thousand, five hundred). A sum of L250 has been promised, which it was agreed to call in within the next fourteen days, together with all additional subscriptions obtainable. It was agreed that a form of a circular to be sent to the lasied of Ballarat be brought up at the next meeting, asking their co-operation and assistance in getting up a fancy bazaar, to be held in the new hall during the Christmas week. From this source the Committee expressed themselves sanguine that a handsome sum would be realised. Arrangements have been made with the London Chartered Bank for an overdraft of L1,000 on the joint responsibility of all the Committee. A further sum mist be raised within four months and the members of the Committee agreed to use every effort, by canvassing their friends and the public, to raise the amount. Mr O'Donnell handed in L10 15s collected in small sums from the men with whom he is working. It was agreed that the Free Masons be invited to lay the foundation stone and also that they be asked to give their patronage to some entertainment for the benefit of the building fund. The propriety of leasing sixty feet of the Sturt street frontage of the reserve was next discussed, and made an order of the day for the next meeting. It was stated that a rental of L150 a year could be got for the ground, which, together with L200, the estimated annual rental for the hall, would pay the working expenses of the Institute. A letter was read from Mr Francis, the contractor for the building, asking that some allowance be made to him in consideration of the very serious error in his tender. The following resolution was carried:- "That on the completion of the building to the satisfaction of the committee, they will recommend the next general meeting of the members to give Mt Francis a sum equal to half his ascertained loss, such sum not to exceed L200."	11	B'at Times, 13/8/1860, p3a	Fortnightly C'ttee Mtg
17/8/1860	The committee met in the Mining Board Room on Friday evening. Mr Vice-President Anderson in the chair. Present: Messrs Higgins, O'Donnell, Mackay, Williams,Caselli,Lister, Mitchell, Lewis, McDowall,Pleydell. The minutes of last meeting were read and confirmed. The Chairman reported that in accordance with the resolution passed at the last meeting, he had invited the Freemasons to lay the foundation stone of the new building and that they had consented to do so. It was resolved that, so soon as the Freemasons had fixed the day, the various public bodies, the Oddfellows and other societies should be invited to assist in the celebration. The arrangements for an entertainment in the evening were left to the building committee. It was resolved that in order to secure the hearty co-operation of the ladies of Ballarat, in getting up the fancy bazaar, that a circular be prepared by the vice-president and secretary and sent to the ladies, asking for their valuable and indispensable assistance. Messrs Anderson and Caselli were appointed a sub-committee to make necessary inquiries with regard to the proposed leasing of the front portion of the reserve. The building committee brought up a report suggesting certain alterations. The report was received and adopted. The next lecture was announced to be delivered by the Rev R. Connebee of Kew, and the subject - The pleasures and advantages of scientific studies. The meeting was then adjourned.	12	B'at Times, 20/8/1860, p3a	Fortnightly C'ttee Mtg.
24/8/1860	A meeting of the Committee was held in the Eastern Council Chambers, on Friday evening. Present:- J.B. Humffray, Esq., president in the chair; and Messrs Mackay, Lister, McDowall, Williams, Pleydell and Stone. Correspondence: From the office of the Chief Secretary, in answer to application for the Government grant of L500, enclosing the necessary forms, &c., to be signed by the President. Received. An offer from the President to take charge of this matter, and by personal application in town to secure the immediate payment of the grant, was accepted with thanks. From Thomas Learmonth, Esq., apologising for being unable to take charge of a subscription list. Received. From Mr William Cooper, acknowledging receipt of books, chessmen, &c., lent to the Institute. The letter also contained notices of a motion. - "That at the next quarterly meeting I will move for a return showing the manner in which the Secretary to the Ballarat Mechanics' Institute was appointed; the members of committee who voted, majority in favour, and whether each member had paid, previously, subscription in accordance of committee members for the twelve months ending 31st May 1860. 2.- That the election of the present Secretary was a manifest job and illegal, and that the appointment be either set aside, or the words; "no member of committee shall take any office of emolument connected with the Institute except that of Lecturer in Rule twenty-eight, (now printed as twenty-seven), be struck out. It was resolved unanimously, - "That the first portion of the letter be received; but that the latter portion on account of its insolent tone be not received". From Mr Symons offering the Charlie Napier Theatre for a benefit, the evening the foundation stone is laid, on the same terms on which it was given to the Hospital. Received and referred to the Building Committee. The following accounts were passed for payment:- Francis and Watson, L277 10s; Secretary, L12; sundries, L1 5s. A suggestion that the West Briton be procured for the reading room, was adopted. Notices by Mr Cooper to the same effect as contained in his letter were ordered to be expunged. The Building Committee reported that Mr Logan, of Humffray Street, had generously promised to present a handsome silver trowel, to be used at the approaching ceremony. The committee then adjourned.	13	B'at Times, 27/8/1860, p2g	Fortnightly C'ttee Mtg
5/9/1860	The usual fortnightly meeting of the committee was held in the Mining Board Room on Friday evening. Present: Messrs Anderson, V.P. (chairman),Higgans, O'Donnell , Caselli, Pleydel, Lister, Mitchell, Williams, McDowall, Lewis and Stone. The minutes of the last meeting were confirmed. Correspondence: From R. Brough Smyth, Esq, stating that the Board of Science unwillingly declined to supply copies of the mining map gratis to the various Mechanics' Institutes which had applied for them. It was resolved - "That the Members for Ballarat be written to, requesting them to use their influence to obtain for the Institute copies of the various maps issued by the Board of Science, free of charge." From the Guaranty Society intimating expiration of policy of guarantee, and requesting payment of renewal premium. It was resolved - "That the premium be paid." The following account was passed and ordered to be paid - The Times, advertising, L1 14s. The financial statement showed a balance against the general account of L61 1s 5d; and a balance in favor of the building account of L161 13s 7d. It was resolved - "That the Municipal Council of Ballarat be applied to, for the second moiety of the grant in aid." It was resolved - "That a respectful application be made to the Municipal Council of Ballarat East for a grant in aid of the Institute, and that a deputation consisting of Messrs Humffray,Anderson, Young, Mckay, Stone,PLeydell, Mitchell and Lister wait upon that body to support the application. It was stated that the net proceeds of the benefit at the Charlie Napier theatre would be upwards of L80, a few tickets remaining as yet unsettled for. No return had, as yet, been received from the Theatre Royal. The receipts at the grand stand, when all the tickets are accounted for, will be over L35, and the collection made on the ground amounted to L20 14s 1d.	15	B'at Times, 8/10/1860,p3a	Fortnightly C'ttee Mtg
7/9/1860	"In consequence of the late hour this morning at which a report reached us of a meeting of the Committee of this Institute, we have declined publishing it."	14	B'at Times, 10/9/1860, p2e	Fortnightly C'ttee Mtg
19/10/1860	The usual fortnightly meeting was held in the Eastern Council Chambers, on Friday evening. Present: - Messrs Anderson, (vice-president, in the chair), Mitcell, O'Donnell, Lister, Williams, Pleydell and Cathie. The minutes of the last meeting were read and confirmed. Correspondence: From the Hon. J. R. Bailey, stating that the reason the Board of Science can not supply copies of their maps to the Mechanics' Institutes and other societies gratis, is that no funds have been placed at the disposal of the Board for that purpose; a special vote has been appropriated in aid of theses societies,and the money thus obtained should be expended for these maps, if necessary. Received. From the Secretary of the Amateur Dramatic Club, offering on the part of that body to give a benefit in aid of the funds of the Institute, at the Montezuma Theatre, on Saturday,the 27th instant. Reviewed, and the action taken by the Secretary in accepting the offer confirmed. Accounts: - The following accounts were passed, and ordered to be paid, at the recommendation of the Finance Committee - Watson (erecting grandstand &c) L35 5s.; Sundries (laying of Foundation Stone), L5 15s 6d; Symons, benefit, L7 16s; Times, do, L5 10s; Star, do, L2 8s 1d; Secretary, L13 6s 3d;Francis and Watson, on account of contract, L235. The Chairman reported that Dr Kenworthy had offered to deliver a course of four lectures on chemistry soon after the opening of the new building. It was resolved - "That Dr Kenworthy's liberal offer be accepted." The Library and Reading Room Committee reported that two or three books were missing from the library, and that occasionally a paper was missing. They recommended that a stamp should be procured with the name of the Institute, and that all books and papers should be marked. They also recommended that a number of additional papers be ordered for the reading room. It was resolved: - "That an order be despatched by the next mail for the following;- Weekly Despatch, Loyd's Paper, Leeds Mercury, Manchester Examiner, West Briton, Glasgow Herald, Scotsman, Cambran, Cork Examiner, Belfast Banner: also, that a New York Weekly and the Scientific American be procured". It was resolved: - "That Mr Cathie, M.L.A,, be requested to wait upon the Chief Secretary, to support the application made on behalf of the Institute for a grant of L200 from the L2000 voted in aid of institutions more than ten miles from Melbourne." The meeting then adjourned.	16	B'at Times, 22/10/1860, p3d	Fortnightly C'ttee Mtg.
2/11/1860	The usual fortnightly meeting of the Committee was held in the Mining Board Room, on Friday evening. Present:- Messrs Anderson ( Chairman), Stone, Lewis, Lister, Pleydell, Higgins, O'Donnell, Caselli and Halls. An apology was received from Mr McDowall, absent through indisposition. Minutes were read and confirmed. A letter was read from the Secretary of the Emerald Hill Mechanics' Institute, asking for any sugestions in relation to the working of the Institute. - Received and the Chairman requested to reply. The following accounts were passed and ordered to be paid: - Francis and Watson, L310; Age, L2 13s; Punch, 9s. The Building Committee reported that it had been found necessary to increase the strength of the roof in several respects. A recommendation that the gas be laid on and the lighting of the Hall and the Reading Room be provided for, was adopted; and the matter left in the hands of the Building Committee. Another suggestion, that arrangements be made for finishing the rooms on the ground floor was referred back to be reported upon at the next meeting. Resolved - "That it be a recommendation to the Building Committee to have the Hall lime washed." The Secretary stated that, in accordance with the resolution passed at the last meeting,he had written to Henry Cuthbert Esq, W.M. Lodge of Victoria, in reference to the benefit given at the Theatre Royal under the auspices of the Masonic Lodges, but had received no reply. In answer to a question, he answered that the letter was written on 20th October. It was resolved - "That a Sub-committee consisting of Messrs Caselli, Lister, Mitchell and Pleydwll, be appointed to enquire into the matter of the late benefit at the Theatre Royal and to take the necessary steps to procure for the Institute its proportion of the proceeds. The Committee then adjourned.	17	B'at Times, 5/11/1860, p3b	Fortnightly C'ttee Mtg
23/11/1860	The Committee met on Friday evening, in the Mining Board Room. Present:- Mr Robert Lewis in the chair, Messrs O'Donnell, Halls, Mitchell, Williams, Lister, PLeydell, McDowall and Stone. Correspondence. From the Honorary Secretary of the Mining Institute, stating that the committee of that body were desirous of treating for use of one of the rooms in the new building. Received. It was resolved: - "That the Building Committee be requested to ascertain the extent of accommodation required by the Mining Institute." From Mr John Rofe, Clunes, stating that the inhabitants of that district were about establishing a Mechanics' Institute, and asking for a copy of the rules and other information." Received. An account from Francis and Watson for L150 was referred to the Finance Committee. The Secretary reported that an application had been made by the Rev. Mr Bradney for the use of the Mechanics; Hall on Sunday evening for a religious service. Resolved:- "That, providing the consent of the contractors be obtained, the committee have no objection to the hall being granted, on payment for the gas." The Building Committee reported that they had instructed Mr Doane to prepare plan and specifications of the work necessary to complete the lower rooms, and to provide seats and platform for the hall. They had increased the size and height of the platform, and had directed Mr Doane to include in his specifications the plastering of the lower rooms and passages. Specifications for limewashing hall and staircase had also been prepared, and tenders obtained. The tender of Davis and Carter for the limewashing, at L12 15s, being the lowest, was accepted. The specifications were than read, and some slight alterations and additions made. It was resolved:- "That Mr Doane be instructed to call for tenders for the several works according to the amended specifications." The Building Committee also recommended :- "That the Philharmonic Society be offered accommodation for the concerts annually, and one practice night per week, with gas, cleaning, & c., for L80 per annum. It was resolved:- "That the recommendation be adopted, and that the Building Committee be empowered to carry out the arrangements." The committee then adjourned.	18	B'at Times, 26/11/1860, p2b	Fortnightly C'ttee Mtg
7/1/1861	A special meeting of the committee was held in the library of the Institute, on Monday evening, Mr O'Donnell in the chair. Present: Messrs Mitchell, Lister, Stone, Pleydell, Williams, McDowall, Higgins, Caselli and Young. The requisition calling the meeting having been read, a letter was received from the Secretary of the Benevolent Asylum, asking for the use of the library for the annual meeting of that institution on the 18th inst. Resolved, "That the room be granted free of charge on the payment for gas." Messrs Francis and Watson's accounts for extras, &c were then considered, together with the architects statement of the amounts due. There being some items in dispute, it was resolved "That the matter in dispute be left to arbitration in accordance with the conditions of the contract , and that Mr Spark of the firm of Spark and Newman be requested to act as arbitrator on behalf of the Institute ." Resolved, "That L500 be paid on account to Francis and Watson on architects certificate." Resolved, "That the ordinary charge for the large hall be L4 per night, exclusive of gas, except in special cases." Resolved, "That Messrs Lister, O'Donnel and Mitchell form a sub-committee to draw up a scale of charges for letting hall and other rooms, two to form a quorum. The meeting then adjourned.	20	B'at Times, 9/1/1861	Special C'ttee Meeting
11/1/1861	The usual fortnightly meeting of Committee was held in the institute on Friday evening. Mr Anderson, V.P., in the chair. Present: Messrs O'Donnell, Higgins, Williams, McDowall, Pleydell, Lister and Lewis. The minutes were read and confirmed. Correspondence was read from J. H. Taylor, Esq, in answer to an application made to him with regard to the benefit given at the Theatre Royal in September last, in aid of the Institute, stating the arrangement entered into by Messrs Hoskins and Sheppard with the representatives of the lodges ; and suggesting that an application be made to the Management for the share of the proceeds due to the Institute. Received. From the Secretary to the A.O. Forresters, calling the attention of the committee to certain matters necessary for their accommodation. Referred to the Building Committee. From W.C. Smith, Esq., enclosing cheque for L23 1s 8d being amount of deposit (one month's rent) on frontage sold by him for the Institute. From the Secretary to the Hospital, applying for use of the Large Hall on 23rd instant for the annual meeting. Resolved that the Secretary reply to the application stating that the committee cannot give the accommodation required, the hall and the other rooms having been engaged by the Caledonian Society for that evening. From Mr Goldstucker, renewing his offer of taking care of certian classes. Referred to the class committee. From Messrs Lister and Angel, asking permission to use the front wall of the Institute as back wall of their building. It was resolved to give permission on condition of Messrs Lister and Angel giving a guarantee that the wall shall be left perfect at the end of the lease. From Mr Stallard, asking permission to open 2 windows and a door to the entrance to the Institute. Referred to the building committee. From the secretary of the Institute, asking for an increase in his salary. Made an order of the day for the next meeting. The following accounts were passed and ordered to be paid: Doig and Co, gasfittings, L92 10s. Taylor, L1 5s Davis and Carter, limewashing, L10 15s Gas Co, L21 Secretary, L12 Sundries, L1 4s 6d. A donation of Messrs Evans Brothers of the Penny Cyclopedia in 30 volumes was reported. Resolved that the best thanks of the committee be tendered to Messrs Evans, Brothers, for their handsome contribution. The report of the building commitee was read and adopted. The sub-committee appointed for that purpose brough up a scale of charges for the rent of the hall and other rooms. They also recommended that in all cases payment to be made in advance , and that the secretary be made personally responsible for the hire of the various rooms. Also, that the persons engaging the rooms shall be responsible for any damage done to the property of the Institute, and that the secretary be empowered to require a guarantee in special cases. The report was received and adopted. It was resolved - "That application should be made Messrs Hoskins and Sheppard, for the share of the proceeds of the benefit due to the Institute, and requesting that the same be paid within one month. A sub-committee to consist of Messrs Anderson, Lister and Mitchell was appointed to draw up a report on the formation of classes. It was resolved - "That an additional copy of The Star and Argus be ordered for the Reading room. NOTICE OF MOTION - "That the cordial thanks of the Committee be returned to the Ballaarat Fire Brigade, and that two life memberships be presented to the body as an acknowledgement for the use of their room during the last year and a half." The meeting then adjourned.	21	B'at Times, 14/1/1861, p3b	Fortnightly C'ttee Mtg
25/1/1861	The usual fortnightly meeting of the Committee was held on Friday evening at the Institute. Mr James Baker, V.P., in the chair. Present - Messrs Mitchell, O'donnell, Pleydell, Williams, Halls, Stone, Lewis, Lister, McDonnell and Caselli. The minutes of the last meeting were read and confirmed. Correspondence was read from the office of the Chief Secretary with a form of account to be signed by the proper officer to enable them to receive the L150 appropriated in aid of the library . From Mr A. Turner, thanking the committee for the use of the hall for the late Denominational School Festival. From Messrs Spark and Johns, arbitrators, stating that they awarded Mr Watson L92 14s 7d from the extra work executed by him. From Mr C. Stallard, demanding to be placed in possession of the full frontage of 29 feet , according to conditions of sale. The chairman stated that the Institute was a few inches deficient in the frontage; Mr Stallard, however, had been placed in possession of his full quantity. From the Mechanics' Institute, Melbourne, with certain information relating to the classes. Frm Mr J, M. Garratt, Geelong, enclosing programme of lectures at the Geelong Mechanics' Institute. The following accounts were passed, subject to the approval of the Finance Committee. Francis and Watson, L423 9s 7d. Doane, commission, L84 3s. In consequence of the late hour, (the meeting having adjourned to enable the Committee to attend annual meeting of the subscribers to the Hospital, the report of Lecture and Class Committees were postponed. It was resolved with reference to the Secretary's salary , that from 1st February it should be L200 per annum. The Building Committee reported that, with regard to Mr Stallard's application for permission to open two windows and a door into the passage leading into the Institute, they decided to grant permission so far as the windows were concerned, but had declined to allow any door to be opened as likely to prove injurious to the Institution. Mr Stallard, however, had opened a door in defiance of them. It was resolved unanimously that the Secretary write to Mr Stallard informing him that unless he immediately closed the door he had opened, the Committee would have to withdraw the permission granted with respect to the windows, and would be compelled to erect a fence in front of both door and windows. Resolved that an extra copy of The Times be procured for the Reading room. Resolved that a notice be posted in the Reading room drawing attention of the members to the "Suggestion Book", and requesting them to enter therein the names of such books as they may think it desirable to purchase for the library. Resolved that the cordial thanks of this Committee be returned to the Ballaarat Fire Brigade, and that two life memberships be presented to that body as an acknowledgement for the use of their room during the last year and a half. The meeting then adjourned.	23	B'at Times, 28/1/1861, p2f	Fnightly Committee Mtg.
7/2/1861	The usual fortnightly meeting of the Committee was held at the Institute on Friday evening. Mr Robert Lewis in the chair. Present - Messrs Higgins, Caselli, McDowall, McDonnell, Mitchell, Hall, Young, Pleydell and Lister. The minutes having being confirmed, the Secretary read the following correspondence: From Mr Jas Francis, calling the attention of the Committee to the application made him ,in July last, for an allowance, in consideration of an error made in his tender, and to the resolution passed by the Committee in relation thereto. Resolved, that the letter be made an order of the day for next meeting, and that a call of the whole committee be made for that occasion. From Mr Sayers, asking for the use of a room, in which to hold the weekly meeting of the Short Hours' Association. Referred to the Hall Committee. From the Trustees of the Public Library, Melbourne, asking for certain returns relating to Free Libraries. Resolved that the Secretary write in reply that the institute is a Mechanics' Institute, supported by the subscriptions of its members, and therefore the committee are unable to supply the required returns. From Mr J.N. Wilson, stating that Mr R.H. Horne, author of "Australian Facts and Prospects", &c., was willing to visit Ballaarat, and deliver two lectures, the first on "The Life and Death Struggle of Italy;" the second, on "Garibaldi, King Victor and the Austrian Despotism". Referred to the Lecture Committee. From Mr J.C. St. Quentin, offering the Committee L5 per annum for the use of the passage leading to the Reading Room, for the purpose of posting advertisements; the advertisements to be framed and glazed. Made an order of the day for the next meeting. The following accounts were passed and ordered to be paid: Ballaarat Frire Brigade, gas, L29 9s Rowen, reading desks, L15 4s 6d Stephen, fitting blinds, L5 3s Ironmongery, 12s 6d Hammond, periodicals, L4 Secretary, L12 Sundries, L4 1s ditto, 10s Smith, matting, L10 11s 10 pence and halfpenny Resolved_ "That the Building Committee take the necessary steps to fir up the secretary's office." Resolved, "That the matter of Mr Stallard's door on the entrance be left in the hands of the building committee, with power to use means for the prevention of a door being used by any one in the said entrance to the Mechanics' Institute". Resolved - "That the building committee be requested to bring up a report at the next meeting as to the best way to furnish the Reading Room." Report of Lecture Committee, recommending the services of first-class lecturers be secured for a course of six monthly lectures to commence in March, was received and adopted. It was decided to invite D. Blair, James Smith, John Cathie, R.H. Horne, - Pridham, and R. Birnie Esqs and Dr Bromby, to lecture for the Institute. The report of the class committee was postponed, in consequence of the lateness of the hour, till next meeting. The Committee then adjourned.	24	B'at Times, 11/1/1861, p4a	Fortnightly Cttee Mtg
22/2/1861	The Committee met at the Institute on Friday evening, Mr Anderson V.P., in the chair. Present: Messrs Lewis,Lister, O'Donnell, Higgans, Williams, Mackay, Mitchell, Halls, Stone, McDowall, Pleydell and Young. The minutes of the last meeting were read and confirmed. Correspondence was then read from the hon secretary of the Horticultural Society asking for the use of the hall for the autumn exhibition at a reduced rate. Resolved - "That the hall be granted for L2 2s and the cost of gas." From Mr C Fanshaw, agent for Miss Marryatt daughter of the late Captain Marryatt, R. N., offering to engage the hall for a biographical lecture on Lola Montes, at the rate of L3 including gas, members of the Institute only to be admitted to the lecyure at half price. Resolved - "That the offer be accepted". From the Hon sec of the Philharmonic Society , requesting that a proper agreement be entered into with regard to the use of the hall, and stating that the Society required and expected that a suitable and fixed orchestra should be erected for their use. Resolved - "That an agreement be drawn up and signed, and that the secretary write informing the committee of the society that the Institute is not in a position at present to go to any further expense with regard to the platform accommodation." From Messrs D. Blair and Cathie accepting invitation to lecture, and stating terms. Resolved- "That the terms proposed be agreed to." From Dr Bromby stating his engagements would not allow him to visit Ballaarat to lecture. From Mr R Birnie, Esq, with terms to lecture. Resolved - "That Mr Birnie's offer be declined with thanks." From the A.O. Forresters complaining of the annoyance caused by the practice of the Philharmonic Society. Resolved- "That the secretary reply stating that the committee will endeavour to make arrangements to remedy the evil complained of." From the honorary secretary of the Ballaarat Fire Brigade inquiring whether it was intended that the honorary membership should be conferred on the persons selected by the brigade or on the office bearers of the time being. Resolved- "That any two officers nominated by the brigade should be honorary members while holding office." From Mr R.E. Weber offering to sell the grand piano, used at the late concert given by Signor Bianchi, to the committee for the sum of L100. Resolved - "That the offer be declined with thanks". The following accounts were passed and voted to be paid: Brunig, Argus and Punch, l2 9s Star, advertising, l6 11s Gas Company, fittings, L19 4s Ditto, gas, L13 Sparkes, L5 10s ORDERS OF THE DAY: "To consider Mr Francis' application for an allowance on account of loss on contract". Resolved - That Messrs Pleydell, Williams and Stone form a sub-committee to confer with Mr Francis and Mr Deane, and report at adjourned meeting on Friday next. "To decide on purchase of books for library." Resolved - "That the Library Committee bring up a list of books at adjourned meeting." The report of the class committee was then considered, and, with some slight alterations, adopted. The following classes are to be commenced immediately , viz: writing and booking-keeping, grammar and composition, arithmetic and mathematics, singing, French, and geometrical and architectural drawing. A discussion class be allowed the use of room and gas once a fortnight. Resolved- "That the Class Committee advertise for gentlemen willing to take charge of the above classes." Resolved "That the Building Committee report on the fittings for class rooms." STANDING ORDERS: Resolved: "That Messrs Anderson, Williams and Lewis form a sub-committee to draw up standing orders'" The meeting then adjourned till Friday next.	25	Bat Times, 26/2/1861, p4b	Fortnightly Cttee Mtg
1/3/1861	An adjourned meeting of Committee was held at the Institute on Friday evening. Mr Anderson, Vice President, in the chair. Present: Messrs Mitchell, McDowall, O'Donnell, PLeydell, Lister, Young and Stone. A letter was read from the Hon Secretary of the Philharmonic Society, stating that the intention of that society was to give up the use of the large hall at the termination of the present quarter. An account from Mr Francis for paving entrance, etc. for L13 15s was passed and ordered to be paid. ORDERS OF THE DAY: To consider Mr St Quintin's offer to rent the walls of the passage for advertisements. Resolved- "That Mr St Quintin have the use of the walls for advertisements for one year at the rent of L10. To consider Mr Francis' application for allowance on account of loss on his contract; and report of sub-committee thereon. Resolved- "That the committee recommend to a special meeting of members, to be held on Friday evening, 15th March, that Mr Francis be awarded L190, as the half of his loss in erecting the institute. To consider report of building committee in furnishing of reading room, and the best means of cleaning the institute. Resolved- "That the report be adopted, and that the Building Committee call for tenders for the supply of tables. Resolved - "That advertisement be inserted in the local journals for an active man to make himself generally useful, at salary of L2 10s per week. Application in applicant's own handwriting to be sent in by Friday next. To order on the purchase of books for the Library. The Library Committee brought up a list of books which, with some slight alteration, was adopted. Resolved - "That tenders be called for the supply of the books as per list." Resolved: That the Secretary obtain from the Trustees a legal authority to act as their agent in the letting of rooms. &c, and the collection and recovery of rent. The meeting then adjourned.	26	B'at Times, 4/3/1861, p4a	Adjourned C'ttee Mtg
8/3/1861	The Committe met on Friday evening , Mr Anderson, V.P., in the chair. Present : Messrs Lewis, Mackay, O'Donnell, McDowall, Caselli, Pleydell, Mitchell, Lister, Higgins and Young. The minutes of the last meeting having been confirmed, the secretary read the following: CORRESPONDENCE. From Mr Bulmer,on behalf of the Church of England Mission to the aborigines, asking for the use of the hall at a reduced rate. Resolved - "That the request be granted at half the usual charge." From Mr David Blair, Esq., with suggestions for lectures. Resolved - "That two lectures be delivered, one on "Signs of the Times",the other on "Wit and Humour". From R.H. Horne Esq., fixing Tuesday inst for his lecture on "Life and Death Struggles of Italy." From the hon secretary of the Benevolent Asylum, asking that the charge for rent of the hall and lighting on the occasion of the late concert given by the Philharmonic Socity, in aid of the Hospital and Benevolent Asylum, be remitted, as the receipts on that occasion would not cover the expenses. Resolved- "That the rent be remitted and only the cost of the gas charged." ACCOUNTS. The following were passed, subject to the approval of the Finance Committee: Leary and Churchouse, L4 13s 2d Drury and Wright, L2 8s 4d F. Atkins, L21 2s Boyd, L2 10s Evans, L8 8s Stephen, L3 12s Rowen, 18s Secretary, L17 13s 4d Sundries, L6 4s 3d The Class Committee brought up applications from gentlemen willing to take charge of the classes. Resolved- "That Mr John Victor's offer to take charge of the classes in Arithmetic and Mathematics and Grammar and Compostion be accepted." Resolved - "That Mr Turner be requested to take charge of the singing class." Resolved - "That the appointment of masters to the French, Drawing and Writing classes be referred back to the committee for further report. Tenders were opened for the supply of books from the following :- Evabs, Bros, at 12 1/2 % discount off George Robertson's advertised list of prices. Birtchnell, 11%, do,do Hammond, 17 1/2, do,do Vale, 20, do, do Resolved -"That the tender of Mr Vale be accepted." One hundred and one applications were then read from person seeking the situation advertised. On a ballot being taken, Mr Wm Dimsey was declared elected. Resolved - "That in the event of Mr Dimsey declining, Mr James Curtis have the appointment." Resolved - "That the person taking the appointment shall be under the control and supervision of the secretary." In consequence of the lateness of the hour, Mr McDowall's notice of motion relative to ceiling the lecture hall was postponed till next meeting. The meeting then adjourned.	28	B'at Times, 11/3/1861, p2e	Fortnightly C'ttee Mtg
15/3/1861	A special meeting of the subscribers was convened on Friday evening, to consider the recommendation of the Committee, suggesting the payment of half the loss estimated to have been sustained by the contractor, Mr Francis, in completing the building of the Institute . Mr Lewis proposed - "That L190 half the loss estimated to have been sustained, should be paid." Mr Baker seconded the proposition, and adduced some arguments in support of the view taken of the matter. An amendment was moved by Mr Vale, who reasoned forcibly in favour of the rejection of the motion, and subsequently put some pertinent questions to the contractor, as to his having kept another contractor, for a public work, at Ballaarat, to the letter of his bond, and thus compelled him to go through the Insolvent Court. The contractor explained and asserted that the contractor referred to had not fulfilled the terms of his agreement. Mr McKay seconded the amendment, which was put and declared to be lost, only 13 hands having been held up for it, and 24 against it. When the resolution was put, only a few hands were held up against it. Messrs Lister,McDowall, and others spoke in favour of it. This being the only business before the meeting it then closed.	27	B'at Times, 16/3/1861, p2c	Special Subscribers' Meeting
18/3/1861	A special meeting of Committee was held on Monday evening, Mr Anderson, Vice-President, in the chair. Present:- Messrs Baker, Mitchell, Higgins, Lister, and O'Donnel. The chairman stated that the meeting was called by requisition, to consider the scale of fees to be charged for the classes. A report was read from the class committee recommending the following:- Grammar and composition, one lesson a week, 5s per quarter. Arithmetic and mathematics, two lessons a week, 7s 6d Writing and bookkeeping, do, do, 7s 6d For any two of the above, 12s 6d; for the three, 15s The report was received and adopted. Resolved, "That the fee for the singing class be 10s per quarter, ladies having the privilege of joining it without being members of the Institute". Resolved, "That the fees for the geometrical and architectural drawing class be 10s per quarter". The meeting then adjourned.	29	B'at Times, 21/3/1861,p2a	Special Committee Mtg
22/3/1861	The committee met, as usual, on Friday evening. Present - Mr Anderson, V.P., in the chair; Messrs Lewis, Hall, O'Donnell, Caselli, PLeydell, Stone, Mitchel and Higgins. The minutes having been confirmed, the Secretary read the following correspondence:- From Mr Stallard, asking permission to sub-let a portion of the ground held by him. Resolved - "That Mr Stallard's application be referred to the Trustees, with a recommendation that permission be granted." From Mr John Cathie, M.L.A., proposing the 9th and 16th of April for his lectures. Referred to the Lecture Committee. From the Young Men's Christian Association, asking upon what terms a room could be obtained in which to hold lectures, classes, &c. Referred to Hall Committee. From Mr G. E. Gaskell, offering to deliver a lecture to the members on Mnemonics, or Artificial Memory, free of charge. Resolved - "That the offer be accepted, with thanks." From Dr Stewart, enclosing a cheque for L10 10s to be divided equally between the Building and Library Funds. Resolved - "That Dr Stewart's donation be acknowledged, with thanks." From the honorary secretary to the Bible Society, asking for the use of a room in which to hold the monthly meetings of the Society Resolved - "That no. 1 classroom be placed at the disposal of the Bible Society at a charge of five shillings each meeting." The following accounts were passed and ordered to be paid:- Gas Company, L10 17s 6d Futcher, tanks, L25 5s Wilson and Boanas, L1 St Quentin, L15 8s 6d Vale, books, L89 15s 7d less two and a half per cent English periodicals, L12. Resolved:- "That the finance committee be empowered to pay the sum of L190 to Mr Francis in accordance with the resolution of the general meeting of members." Mr R. H. Horn was introduced to the meeting, and made application for the use of the hall on Sunday evening next for a discourse on the old English, Miracle, Mystery and Morality Plays. Resolved:- "That Mr Horn's application cannot be entertained." Resolved :- "That the hall be let on Sundays for religious services only." The report of the class committee was read, which recommended that Monsieur Coignee and Mr Thomas Guthridge be appointed to take charge of the French and drawing classes; that the fees for these classes be 15s per quarter, and that a circular be printed and distributed over the whole of Ballaarat, stating terms, &c, of the various classes." Resolved :- "That the report be accepted." Resolved:- That the reading room be opened at 9a.m. instead of 10 as here tofore." Resolved:- "That the anniversary of the Institute in May be celebrated by a soiree, and that Messrs Anderson, McDowall, Mitchell and Lister, form a sub-committee to make the necessary arrangements." The meeting then adjourned.	30	B'at Times, 25/3/1861, p4a	Fortnightlt C'ttee Mtg
5/4/1861	A meeting of the committee was held on Friday evening, 5th April, when there were present - Messrs Caselli (in the chair), Mitchell, Lester, Mackay, McDowall, O'Donnell, Lewis, Cathie, Williams, Lister and Young. The minutes having been read and confirmed, the Secretary then read the following: - CORRESPONDENCE - From the Secretary to the Licensed Victuallers' Association, asking upon what terms the use of one of the class-rooms could be obtained, in which to hold the meetings of the Association, stating that the meetings would be held on the first Wednesday in each month from 2 to 5 p.m. Resolved: - "That the class-room be let to the Licensed Victuallers' Association for the meetings named at L5 per annum." From the secretary to the Gas Company, stating that the Board of Directors felt themselves compelled to negative the application made for the remission of the charge for service laying. FINANCE - The following accounts were passed subject to the approval of the Finance Committee: - Heard, making drain, L2 15s 2d Birtchnell, 19s 6d Horne, L10 10s Evans Brothers, L5 10s Dimsey, salary, L7 10s Secretary, L16 13s 4d Sundries, L3 1s In reference to an account from Irving, Glover and Co., for tables for reading room amounting to L15 18s 6d., it was resolved: - "That the Secretary write to Messrs Irving, Glover and Co., calling their attention to the fact that the tables were not according to specification, and requesting them to lose no time in completing their contract." Suggestions by members, that certain books be procured for the library, were referred to the Library Committee, and that committee was requested to bring up a supplementary list of books to be purchased. Resolved: - "That tenders be called for the printing of the catalogue as prepared by the Secretary; and for the supply of certain block receipt books." Resolved: - "That the Building Committee be requested to bring up a report at next meeting as to the best means of ceiling the hall." Resolved: - "That a press be obtained for the Secretary's office, and that the Secretary be empowered to have same made." The meeting then adjourned.	31	B'at Times, 8/4/1861, p4b	Fortnightly C'ttee Mtg
19/4/1861	The usual fortnightly meeting of committee was held on Friday evening, Mr A. Anderson, V.P., in the chair. Present: - Messrs Lewis, Mitchell, Halls, O'Donnell, Pleydell, Baker, Williams, McDowall, Lister and Cathie. The minutes having been confirmed, the secretary read the following correspondence: From Mr J.W. Butler,offering to teach a class for the study of phonetic shorthand, in connection with the Institute. Referred to class committee. From the chairman of library committee, Sandhurst Mechanics' Institute, inquiring how it was intended to apply the portion of the Government grant for libraries, allotted to the Ballaarat Mechanics' Institute, as it was considered by the committee at Sandhurst that a portion might be applied to the maintenance of the Institute. Resolved: - "That the secretary reply, stating that in the opinion of the committee, the amount was voted for the purchase of books only, and that no portion can be applied to any other purpose." From Mr David Blair, fixing the 21st and 23rd May for his lectures. From Hon J.P. Fawkner, M.L.C., accepting the invitation of the committee to be present at the anniversary soiree, and from the Hon G. Coppin, M.L.C., and J. Service Esq, M.L.a., stating that other engagements will prevent them from attending. From Mr W. B. Withers, honorary secretary, Uniting Congregation, applying for the use of No 2 class-room for Sunday morning. Resolved: - That the room be let to the Unitarian Congregation at L13 per annum." A deputation from the Early Closing Association was here introduced for the purpose of obtaining the use of No. 1 classroom for the weekly meetings of the association , at a lower rate than that previously proposed by the committee. The deputation having withdrawn, it was resolved: - "That the terms previously proposed, viz. - L15 per annum inclusive of gas, be adhered to." The following accounts were passed and ordered to be paid subject to the approval of the finance committee: - Leary and Churchouse, L1 11s 2d Irving, Glover and Co., L15 18s 6d Smith, L5 Gas Co., L15 Sundries, L1 0s 6d. Resolved:- "That the Secretary be empowered to have gas laid on to the transparency to the entrance of the Institute." Resolved: - "That tenders be advertised for supplying forty tons of firewood to the Institute." The Soiree Committee reported progress and the action taken with some slight alterations was approved of." Resolved: - "That the band of the Ballaarat West Fire Brigadr be invited." Resolved: - "That the Annual General Meeting for the election of officers and committee take place on the 7th May." Resolved: - "That the two Vice- Presidents and the Secretary draw up a report of the proceedings of the Committee for the past year." Resolved: - "That Messrs J. Combe and S. Figgis be requested to act as auditors." The meeting then adjourned.	32	B'at Times, 22/4/1861, p2g	Fortnightly C'ttee Mtg
3/5/1861	The committee held the usual fortnightly meeting on Friday evening, Mr Anderson, V.P., in the chair. Present:- Messrs Mitchell, Lewis, Baker, Higgins, Lister, O'Donnell, Young, Halls, Williams, Pleydell and McDowall. The minutes having been confirmed, the Secretary read the following correspondence- From Mr Figgis, consenting to act as one of the auditors of the accounts of the Institute. From Mr Butler, offering to lecture on Phonetic shorthand. Referred to the Lecture Committee. From Mr Baker, hon. sec. Bazaar Committee, with balance sheet, and stating that the net proceeds of the bazaar and lottery amounted to L1000 15s 7d. From the secretary to the Order of Forresters, asking the committee to have a small slide fixed to the door of their court room. From the Hon. J.B. Humffray, and Messrs Kenworthy, Cathie and Johnston, accepting the invitation to be present at the anniversary. From Mr T.C. Riddel, with two copies of his "Views on the question of the tariff, as addressed (by permission) to His Excellency Sir H. Barkly." The following accounts were passed, and ordered to be paid: Vale, books, L35 11s 3d Brunig, L2 9s Rowen, L16 Secretary and sundries, L23 4s Dimsey, L10 Kaul, L1 19s Divers, L2 13s Cathie, L8 Several valuable suggestions were read, and the consideration of them deferred until the new committee came into office. Mr Barker, Vice President, then read a report of the proceedings for the past year, which, with one slight alteration, was adopted. The Secretary brought up his balance sheets, which were referred to the auditors for their report. This completing the business, Mr Lewis rose to propose a vote of thanks to Mr Vice-President Anderson, for the very able manner in which he had discharged the duties of Chairman of Committee for the past year. The motion, which was seconded by Mr Baker, and warmly supported by Messrs McDowall, Williams, Hall, and others, was carried by acclamation.	34	B'at Times, 6/5/1861, p3a	Fortnightly C'ttee Mtg
7/5/1861	The annual meeting of the members was held on Tuesday evening. Mr Anderson, Vice-President ( in the chair). The Secretary read the Annual Report as follows: "Report of the Committee of the Ballaarat Mechanics' Institute for the year ending 30th April, 1861, and the second year of the Institute. To the Members of the Ballaarat Mechanics' Institute. Ladies and Gentlemen - With pleasure and thankfulness your committee respectfully submit the following report, and in doing so, feel bound to congratulate you upon the proud position occupied by the Institute in this the second year of its existence. THE NEW BUILDING is amongst the foremost things demanding attention. The report for last year stated that the committee hoped soon to be in a position to claim the grant-in-aid, viz., L500, which had been placed upon the Supplementary Estimates contingent upon an equal amount being raised by the Institute; and that designs for a suitable building had been advertised for. And your committee are happy to state that their most sanguine hopes have been more than realised. Your committee commenced their year of office with a cash credit of L30 3s 7d only, and during the past year they have expended an amount of L3,400 (in round numbers) upon the building and furniture, L1,000 of that amount, however, has been borrowed on promissory note of the mebers of your committee. It will be seen, therefore, that an amount of L2,400 cash has been actuallu obtained during the past year, towards the building fund alone, of that sum, L500 have been obtained from the government; L250 from the Municipal Council of Ballaarat West, L100 from the Municipal Council of Ballaarat East, L1000 15s 7d., as the nett proceeds of the late fancy bazaar, and the balance by subscriptions, donations, & c. Five competitive designs, for the new building were sent in to your committee, who selected the one by Mr Charles Boykett, and the services of Mr J. A. Doane were secured to carry out the back portion of the design selected, and superintend the erection of the building. Tenders for the work were advertised for, and that of Messrs Francis and Watson, being the lowest, was accetped, and the necessary contracts entered into with that firm on the 20th July, 1860. The foundation stone was laid with Masonic honours by Henry Cuthbert, Esq., W.M., Lodge of Victoria, on the 28th September 1860, and the ceremony was patronised officially by the mebers of almost every public and private body in the district for many miles round, and was winessed by a concourse of people estimated at 10,000. The building was so far completed as to enable the committee to open the new Reading-room on the 19th December, 1860, and the building generally during the same year. The portion now erescted is 95 feet 6 inches in ite entire length by a breadth of 50 feet; the outside walls are 40 feet in height from the base course. The building is divided into two stories, the lower one containing a reading-room 46 x 24, a library 45 x 20, 3 commodious class-rooms, and private apartments for the Secretary. The whole of the upper storey is occupied by the Lecture-hall, the dimensions of which, in the clear, are as follows: length 84 feet, width 41 feet, height 25 feet: and when completed with the gallery it will accommodate 1250 persons sitting. The front portion of the design provides for two shops on the ground floor, and a large hall for a museum 66 x 33 in the upper storey. THE LIBRARY Your committee are happy to inform you, that during the past year about 500 volumes have been added to the Circulating Library, which now comprises upwards of 800 volumes, besides 120 volumes of Works of Reference. But whilst your committee rejoice in being able to record that the Library has so far increased, they, knowing the importance of this department, feel that it is neither commensurate with the importance and wants of the Institute or the present - not to say the growing requirements of the district; and hope that every effort will be used to supply, as far as possible, the deficiency. THE READING ROOM is, perhaps, the most successful portion of the Institute, and is well and regularly attended, so much so, indeed, that, notwithstanding its large size, it is frequently overcrowded. It is well supplied with newspapers, magazines, reviews, &c., including nearly all the Victorian periodicals, the leading journals published in New South Wales, South Australia, Tasmania, England, Ireland and Scotland. Occasional supplies of American newspapers have been obtained through the kindness of private friends; but your committee would respectfully recommend that arrangements be made with as little delay as possible, to secure a regular supply of the leading American newspapers, magazines, &c. In addition to the periodicals already supplied to the Reading Room, orders have been given for the following amongst the other periodicals, Weekly Dispatch, LLoyds' Weekly, West Briton and Cornwall Advertiser, Leeds Mercury, Manchester Examiner. Glasgow Citizen, Scotsman, Belfast Banner, Cork Examiner, Cambian, London Times, Liverpool Albion, &c., &c. LECTURES During the past year, the following lectures have been delivered, by Rev W. R. Lewis (Brighton); subject, "Sir George Stephenson"; Mr W. B. Withers (two), "Eureka Stockade"; Rev J. Beer (Dunolly), "Dr Livingston"; R. Connebee, "Pleasures and Advantages of Scientific Studies"; Dr Kenworthy, "Poetry of Science"; Rev. A. Gosman, "Shakspere"; W. Henderson , "Sir Walter Scott"; Mr G. Wright (Geelong), Colonial Reminiscences"; R. H. Horne (two), "Life and Death Struggles of Italy"; J. Cathie, Esq., M.L.A. (2) "Electric Telegraph"; G. E. Gaskell, "Mnemonics". The average attendance at these lectures has been very good. CLASSES. As soon as the opening of the new building as other pressing business would permit, your committee directed their attention to the formation of classes, and have pleasure in reporting that arrangements have been made for the establishment of the following classes: - 1. Arithmetic and Mathematics. 2. Writing and Bookkeeping. 3. English Grammar and Compostion; conducted by John Victor, Esq. 4. Architectural and Geometric Drawing T. Guthridge esq.; 5 French Language, Mons Cogne; 6. Music, A.T. Turner, Esq.; 7. Discussion Class which meets fortnightly. Considering the advantages which these classes offer to the members of the Institute, more especially the young men, to perfect their education at a merely nominal cost, your committee earnestly hope that they will meet with that support which thjeir importance demands. MEMBERS The number of subscriber members at the end of last year was 300; the present number is 460, 200 of whom have joined since the opening of the new Reading Room. During the year, J.B. Hummfray and James Logan Esqs., and Mr and Mrs Underwood, have been added to the list of Life Members. Grand Fanct Bazaar. Your committee feel that they would be wanting in the merest courtesy, not to say gratitude, did they not place on record their high estimation of the indefatigable exertions of those ladies who conducted the late Bazaar in aid of the Building Fund to so successful an issue. To those generous ladies may be given the credit of having placed your Institute in its presnet prosperous state. The nett profits of that undertaking amounted to the handsome sum of L1,000 15s 7d., and your committee beg personally their warmest thanks to the ladies for their noble and successful efforts to reduce the very heavy liabilities into which they ( your committee) had entered. Your committee feeling that it would be impracticable to complete the front portion of the designof the building, and being anxious to obtain a revenue from the very valuable frontages, determined upon leasing them for five years, which after obtaining the consent of the Trusteesthereto, was done by public auction. The yearly revenue from this source amounts to L277, which it is proposed shall be, as heretofore, placed to the credit of the Building Fund in liquidation of the overdraft on that account. DONATIONS Your committee desire to express their thanks to the Municipal Councils of Ballaarat and Ballaarat East, for their liberal donations, to R. Underwood, Esq., for a donation of L50, and to Mr D. Symons for the sum of L75, the result of a benefit given at the Napier Theatre on the occasion of laying the foundation stone of your Institute; whilst on this subject, your committee cannot but call attention to the fact that on the same occasion a similar benefit was given by Messrs Hoskins and Sheppard at the Theatre Royal, which, judging from the immensely crowded state of the house and the high price charged for admission, ought at least to have yielded as large a return. Your committee regret to say they have not received from these gentlemen either a statement of account or one farthing towards the funds of the Institute. BALANCE SHEETS Statements of the receipts and expenditure for the past year will be found in another column. CONCLUDING REMARKS In conclusion, your committee, whilst congratulating the members upon the success of the past year, and the present hopeful state of the Institute, desire to state that much requires to be done to render it as efficient as it might, and ought to be. The lecture-hall requires plastering and ceiling, and your library increasing; a number of classes in addition to those already formed are wanted; the establishment of a museum is urgently needed, &c. ; but your committeee do not feel justified in recommending any increase in the liabilities of the institute, but they do earnestly hope that every member of it will support it by his active sympathies and influence. The members can do much in obtaining an increase of members, donations of money, and books, specimens of various kinds for the museum; and in a number of other ways that will present themselves to the minds of those who have the well-being of the Institute at heart, and desire to extend its sphere of usefulness. In thus calling upon you to support your institute, your committee do not offer any apology, as they feel they are counselling both to duty and interest - to duty, because it is incumbent upon all to assist in the diffusion of useful knowledge, and in increasing the sum of human happiness; to interest, because as the Institute increases in efficiency it will offer to you greater facilities for the acquisition of knowledge, and open new channels for pure, ennobling, and intellectual enjoyment." The balance sheet, which is published in another column, was also read, both were adopted and ordered to be printed, on the motion of Mr Baker, seconded by Mr W.C. Smith. ELECTION OF OFFICERS Mr Anderson was elected president for the ensuing year, on the motion of Mr Lewis, seconded by Mr. W.C. Smith. Messrs Baker and Lewis were appointed vice-presidents, and Mr Mackay was elected treasurer. The following six members of committee were elected by ballot:- Messrs Lang 68 votes, Stone 57, Sayers 56, Vale 52, Smith 48, and Wheeler 35, vice Messrs Campbell, Halls, Lewis, Cathie, McDowall, and Stone, who retired by rotation. Messrs Figgis and Comb were appointed auditors for the next year. It appeared that there were 28 ordinary meetings held during the year and six special meetings, and the subjoined list shows the attendance of the members of the late committee:- Mr Humffray, president, 2; Mr Anderson, V.P. 26; Mr Baker, V.P. 9; Mr Mckay, treasurer, 14; Messrs Campbell 0 and Halls 16; Lewis 22, Vathie 4, McDowall 22; Stone 21; O'Donnell 31; Mitchell 26; Pleydell 31, Williams 28, Lister 34 and Higgins 20. Mr W.C. Smith proposed a vote of thanks to the officers and members of committee for their attention to their duties during the past 12 months. Mr Thompson seconded the motion which was carried. Mr Baker returned thanks, and the meeting closed with the usual formalities.	33	B'at Times, 8/5/1861, p2f	Annual Member's Meeting
17/5/1861	The committee met on Friday evening; Present - Mr Anderson, president, (in the chair), Messrs Lister, Sayers, Stone, Higgins, Young, Caselli, Alexander Smith, Lang, Vale, Wheeldon, Williams, O'Donnell and Baker. The minutes of last meeting having been confirmed, the secretary read the following correspondence- From Mr Jas Baker, hon.sec.of the Bazaar committee, with an account for L1 15s., paid by him on account of the Bachelors' stall. Referred to the Bachelors' committee. From the Licensed Victuallers' Association, accepting the terms offered by the committee for the monthly meeting of the association. From Mr J.C. St Quentin, asking that his lease of the walls of corridor be extended to three years instead of one, and offering, in case of the committee complying with the request, to paint and decorate the walls, and grain and varnish the woodwork free of expense. Resolved:- That Mr St Quentin's lease be extended to two years on the condition offered by him. The following accounts were passed for payment subject to the approval of the Finance committee- Times, L7 5s; Star, L10 10s 6d Clark, L4 2s Gas Co., L13 18s 10d Eyres Bros., L1 10s Rowen, 17s Vale, L11 14s. SUB-COMMITTEES-- The following gentlemen were elected on the various sub-committees for the ensuing year: Messrs Lang, Vale and Lister, Finance committee; Messrs Sayers, Williams and Mitchell, Class and Lecture do,; Messrs Stone, Pleydell, Lister and O'Donnell, House and Library do. Resolved - That tenders be called for printing 1000 copies of report, to be circulated gratuitously, the House committee to decide upon the same. Resolved - That the House committee be empowered to take the necessary steps to ventilate the reading and other rooms. Resolved - That the House committee be requested to report at the next meeting on the best means of improving the entrance to the reading room. Resolved - That the Geelong Advertiser and Journal of Commerce be procured for the reading-room, and that the following books be added to the library: Arnold's Life, by Stanley, and Miss Martineau's Health, Husbandry and Handicraft. Resolved - That the subject of enlarging the reading-room and providing extra accommodation for the library be referred to the House committee for report. Resolved - That Mr Baker be empowered to incur the necessary expenses for the execution of the testimonial to the ladies connected with the late bazaar. Resolved - That a further insurance be effected on the building for L1,500, and on the furniture and books for L500, and that the House committee be empowered to effect the same. The meeting then adjourned.	35	B'at Times, 20/5/1861, p4a	Fortnightly C'ttee Mtg
14/6/1861	The committee held their usual fortnightly meeting on Friday evening. Present: The President, Mr A. Anderson (in the chair), Messrs Stone, Lang, Vale,Pleydell, Lister, A. Smith, O'Donnell, Sayer, Mitchell, Higgans, Baker, and Wheeldon. The minutes having been confirmed, the Secretary read the following CORRESPONDENCE From R. Brough, Esq, accepting the invitation of the committee to lecture. From Licensed Victuallers' Association, asking to be allowed the use of No. 2 Class Room, No. 1 being too small for their meetings. Resolved - That the request of the Licensed Victuallers' Association be complied with. The following accounts were passed, and ordered to be paid:- Fraser and Cohen, L44 18s 6d Vale, books and expenses, L11 13s 7d Evans, L10 7s 4d Charlton, firewood, L11 5s 6d Northern Assurance Company, L5 12s 6d Birtchnell, 14s 6d Osborne, carriage, L1 6s 6d. The Secretary brought up a balance sheet of receipts and expenditure in connection with the late soiree, showing a balance in hand of L45 6s 6d. Referred to Finance Committee. The House Committee reported having accepted the tender of Mr James Bailey for L57 for alterations and additions. They also reported having effected a policy of insurance with the Northern Company for L1,500. Resolved - That the report be adopted. Tenders were then opened for bookbinding for the current year, and that of W. Detmold at 2s per volume for demy 8vo., 2s6d royal 8vo., 4s quarto, and 7s 6d for newspapers, was accepted. The Finance Committee brought up their report of probable income and expenditure for the current year, which showed income L1,473 4s., expenditure L1,446 5s., balance L26 19s. Resolved - That the House Committee be empowered to have the backyard paved with tiles. The meeting then adjourned.	36	B'at Times, 17/6/1861, p 4c	Fortnightly C'ttee Mtg
5/7/1861	The Committee met at the Institute on Friday evening. Present: Mr M.A. Anderson, President (in the chair), Messrs Lewis, Williams, O'Donnell, A. Smith, Vale, Stone, Lang, Pleydell, Mitchell, Lister and Higgins. The minutes of last meeting having been confirmed, the Secretary read the following correspondence:- From the Honoary Secretary of the Unitarian congregation, asking the terms upon which No. 2 class-room could be obtained for Sunday evening as well as the morning. Resolved - That the room be let to the Unitarian congregation, for morning and evening service at L20 per annum, for a term of six months. From Mr G.G. Gaskell, offering to teach a class for the study of mnemonics.... to lecture for the Institute on the "Constitutional History of the Colony". Referred to Lecture committee. From Mr James McDowall, complaining of the conduct of the Secretary to the Institute at the late public meeting. Resolved - That the committee has nothing to do with the action of the Secretary at public meetings. The following accounts were passed, and ordered to be paid:- Buley, alterations and additions, L57 Barker, paving yard, L19 10s Attwood, making sign board, L2 2s Atkins, furniture, L11 8s Smith, L4 4s Gerard and Sleep, clock, L6 Victor, L6 Hammond, periodicals, L21 King, ironmongery, L1 1s 9d Reed, 8s 6d Fortune, picture frame, L1 13s Star, printing and advertising, L14 2s Times, printing and advertising, L3 14s 6d Gas Company, repairs, 18s Salaries, L26 13s 4d Resolved - That a notice be posted in the reading room, requesting readers not to detain newspapers more than ten minutes, or magazines and other periodicals more than fifteen minutes after being asked for the same. It was resolved - That the Lecture Committee be empowered to finally arrange the course of lectures for the ensuing six months, and to advertise the same. Resolved - That application be made to the Municipal Councils for grants in aid of the library to enable the committee to claim a fair share of the government grant which is to be appropriated in proportion to the sums raised by private subscriptions or local rates during 1861. Notice of motion - That at its next meeting this Committee take into consideration the desirability of enlarging the dining room.	37	B'at Times, 8/7/1861, p4a	Fortnightly C'ttee Mtg
16/7/1861	The Committee held their usual fortnightly meeting on Tuseday evening . Mr Baker, Vice-president, in the chair. Present:- Messrs Lewis, Stone, Williams, Lang, Mitchell, Anderson, A. Smith, oad, Pleydell. The minutes of last meeting having been confirmed, the Secretary read the following:- Correspondence was read from the Unitarian congregation, accepting the terms proposed by the Committee. From the Secretary to the Pioneer Tent of the Independent Order of Rechabites, asking upon what terms No. 2 classroom could be obtained for the fortnightly meeting of the Tent. Resolved - That No. 2 class room be let to the I.O. Rechabites, at a rent of L10 per annum. From Drs Kenworthy and G.W. Risden, David Blair and R. Brough Smyth Esqs., accepting the arrangements made for their lectures. From the Honorable Secretary, Ballaarat Fire Brigade, stating, that it had been resolved at a general meeting of the Brigade, that the Captain and Lieutenant for the time being be the recipients of the two life-memberships presented by the Institute. From Mr W. Detmold, with specimens of book-binding, for the approval of the Committee. Resolved - "That the specimens of book-binding furnished by Mr Detmold, be approved of." The following accounts were passed, and ordered to be paid:- Casey, bricklayer, L2 10s Halls, carpenter, 13s 6d Birtchnell, 5s Mount Alexander Mail, for postage, L1 Detmold, binding, &c., L6 4s 6d Victor, L12 Stone black-board, L1 15s Resolved - "That the House Committee be requested to bring up a report, as to the best means of enlarging the Reading Room, together with the probable cost." The Committee then adjourned.	38	B'at Times, 22/7/1861, p2e	Fortnightly C'ttee Mtg
2/8/1861	The Committee held their usual fortnightly meeting on Friday evening. Present: Messrs Mitchell (in the chair), Williams, O'Donnell, Lister, Vale and Caselli. The minutes of last meeting were read and confirmed. Correspondence was read from the secretary to the Benevolent Asylum, asking upon what terms the use of the hall could be obtained for a lecture by Dr. Doyle, in aid of the funds of the asylum. Resolved - "That the hall be granted free of charge, on payment of cost of lighting." From the Town Clerk of Ballaarat East, conveying the answer of the Municipal Council to the application for a grant of money in aid of the library of the Institute, to the effect that the Council was not in a position to comply with the request at present. From the Town Clerk of Ballaarat West, requesting to be furnished with such information respecting the Mechanics' Institute as might be valuable in preparing the volume of statistics to be forwarded to the Great Exhibition of 1862. Resolved - "That the secretary furnish the information required From the Herald office, stating that that paper would in future be charged half-price to the Institute. The following accounts were passed, and ordered to be paid: Gilbert, books, L4 Vale, L2 17s Times (passed less error L1), L4 3s salaries, L29 3s 4d sundries for June and July, L3 4s 3d Resolved - "That Mr Caselli be requested to report upon the best means of ventilating the reading room." Resolved - "That the report of the House Committee on the proposed enlargement of the Reading Room be deferred until the next meeting, on account of the small attendance." Resolved - "That the Boomerang be procured for the Reading Room." The meeting then adjourned.	39	B'at Times, 5/8/1861, p3b	Fortnightly C'ttee Mtg
7/8/1861	A special meeting of the Committee convened by the direction of the President, was held on Wednesday evening. Mr James Baker , V.P., in the chair. Present - Messrs O'Donnell, Stone, Mitchell, Vale, Williams, A. Smith, Lang, Lewis, Weldon, Pleydell, Lister, Caselli, Young and Anderson. A letter was read from Messrs Krietmayer and Wiseheart, threatening legal proceedings against the Committee for delaying to turn on the gas on Monday evening, whereby a loss was occasioned to the funds of the Hospital. Resolved - "That the refusal to turn the gas on was an error on the part of those members of Committee who recommended that course." Messrs Krietmayer and Wiseheart were then invited to confer with the Committee. After considerable discussion it was resolved - "That this committee accept the offer of Messrs Krietmayer and Wiseheart to arrange with the Hospital Committee, and compensate them for any loss sustained in consequence of the delay in turning on the gas; regretting at the same time that misunderstanding should have arisen on both sides, and that Messrs Lewis, Anderson and Baker form a sub-committee to arrange with the Hospital Committee." Resolved - "That Messrs Krietmayer and Wiseheart have full use of the hall, on Thursday, for the convenience of packing up and removing." The meeting then adjourned.	40	B'at Times, 10/8/1861, p4a	Special C'ttee Mtg
16/8/1861	The committee held their usual fortnightly meeting on Friday evening. Present - Mr Anderson, president, in the chair, Messrs Caselli, Lewis, O'Donnell, PLeydell, Williams, Sayers, Vale, Lang, Wheeldon and Lester. The minutes were read and confirmed. Correspondence was read from the Honorary Secretary to the Independant Order of the Rechabites, accepting the terms offered by the committee for No. 2 class-room. From Mr Charles Edward Mudie, of London, stating the terms upon which he would supply the Institute with books. Resilved - "That an order for books to the amount of L50, selected principally from his catalogue of second-hand books, be forwarded to Mr Mudie by the next mail, Messrs Lang, Vale and Mitchell to form a sub-committee for drawing up a list of the books to be ordered." From Dr Hickson, offering to deliver a course of lectures in aid of the fund for the ceiling, free of charge, on condition of all being charged for admission. Resolved - " That Dr Hickson's affer be accepted, with thanks, the arrangements being left to the lecture committee." The following accounts were passed, and ordered to be paid: Buley, L2 2s Eyres Brothers, L1 10s Gas Company, L26 16s 4d Brunig, L2 12s Evans Brothers, L4 19s Adelaide Observer, L1 6s King, 13s Mr Caselli brought up a report on the best means of improving the ventilation of the reading-room. Resolved - "That Mr Caselli be requested to carry out the plan proposed by him." The House Committee brought up their report on the best means of enlarging the Reading Room. They recommended the opening of an arched doorway between the reading room and the secretary's apartment, the cost of which would not exceed L20; but in consequence of the expense attendant upon providing suitable accommodation for the secretaey, they suggested that the carrying out of the alteration be deferred for the present. Resolved - "That the consideration of the report be deferred for one month." Resolved - "That McMillan's Magazine be procured for the Reading Room. Resolved - "THat the map of America, received with the Illustrated London News, be varnished and mounted." The meeting then adjourned.	41	B'at Times, 19/8/1861, p4a	Fortnightly C'ttee Mtg
30/8/1861	The committee met on Friady evening, Mr Thomas Lang in the chair. Present - Messrs Vale, Sayers, Mitchell, A. Smith, Lister, Williams, Caselli, and Wheeldon. The minutes were read and confirmed. Correspondence was read from the Municipal Council of Ballaarat West, stating that no money could be voted for the library, as it was not a free library. From Rev. John Allen of Buninyong, offering to lecture for the Institute; referred to the Lecture Committee. From the trustees of the Congregational Church, asking upon what terms they could obtain the use of the large hall on Sundays, during the whole day. Resolved - "That the Congregational Church have the use of the hall on Sundays, for six months, at a rent of L40 including gas." The following accounts were ordered to be paid - Victor, classes, l19 10s Cogne, L9 Detmold, bookbinding, L13 11s 6d Stokes, press and die, L3 5s Band, 10s Charlton, firewood, L3 1s 9d Books at auction, L4 3s 11d Books, L1 It was resolved - "That Dr Lang's work on Queensland be purchased for the library, and that Mr Vale be requested to supply it at the same rate as his late contract." Resolved - "That the cordial thanks of the committee be accorded to G.W. Rusdin, Esq., for his liberality in visiting Ballaarat, at his own expense, to lecture for the Institute." Resolved - "That the House Committee bring up a report on the best means of carrying out the soiree, in October, at an adjourned meeting on Friday evening next." The meeting then adjourned until Friday evening, 6th October.	42	B'at Times, 2/9/1861, p3a	Fortnightly C'ttee Mtg
6/9/1861	An adjourned meeting of the committee was held on Friday evening. Mr Anderson, President, in the chair. Present:- Messrs Lang, Lewis, Stone, Lister, Wheeldon, Vale and Mitchell. A letter was received from the Philharmonic Society, asking for a reduction in the rent of the hall for the tqo late concerts, as the society had incurred a considerable loss in connection therewith. Resolved:- "That no charge be made for the second night's concert , for either rent or gas, and that the Philharmonic Society be given the use of the hall for another concert at half price." The House Committee brought up a report on the soiree. It recommended that the soiree entertainment should be of a similar character to the last; and that, for the better accommodation of visitors, tea should be laid for a limited number in the large hall, as well as in the reading and lecture rooms, the tickets in the hall being issued and disposed of first; and that a large boiler be provided, and bricked in, and a staircase erected to the door at the back of the hall. The report was received, and with some slight alterations, adopted. It was resolved: - "That the whole of the arrangement, as regards the providing of the tea, &c., be entrusted to the Secretary; and that he be relieved from all other duties on the day of the soiree; that the tickets be three shillings each; that the ladies be invited to preside at the various tables; that His Honor Judge Barry be invited to preside; that Mr Turner and the Philharmonic Orchestra be applied to, requesting them to render their assistance; that Miss Cazaly be requested to play a few pieces on the piano; that the town band be invited to give their valuable services; and that Messrs Humffray, Aspinall, and Pyke, M.L.A., be invited to address the meeting. The meeting then adjourned.	43	B'at Times, 9/9/1861, p2c	Adjourned C'ttee Mtg.
13/9/1861	The committee met as usual on Friday evening, Mr Anderson, president, in the Chair. Present:- Messrs Lewis, Caselli, Lang, Higgins, O'Deonnell, A. Smith, Williams, Wheeldon, Sayers, Lister, Mitchell, Pleydell, Stone, and Baker. The minutes having been confirmed, the secretary read the following correspondence:- From the Hon Vincent Pyke, M.L.A.., accepting the invitation of the committee to be present at the soiree. From His Honor Sir Redmond Berry, regretting that public business would detain him in Melbourne on the day of the soiree. From the secretary of the Exhibition CDommittee asking for the use of the hall on Friday, Saturday, Monday and Tuesday, the 20th, 21st, 23rd and 24th of September, for the exhibition of articles intended to be forwarded to the Great Exhibition of 1862. Resolved:- "That the matter be left in the hands of the house committee." Accounts. The following accounts were passed and ordered to be paid:- Geelong Advertiser, 10s Sands and Kenny, bazaar account, L12 5s Turner, singing class, L11 Birtchnell, stationery, &c., L2 11s Humffray, do, 19s 6d Bill posting, 10s Sundries for August, L4 12s 2d Gas Company, L12 10s Salaries, L31 13s 4d The Class Committee brought up a report, recommending that the Arithmetic and Book-Keeping classes be made self- supporting, so far as relates to the teacher's salary. The report was recieved and adopted. The report of the House Committee on the enlargement of the reading-room was further postponed. Resolved:- "That the House Committee be requested to report on the practicability of making no 2 class room into a library." Soiree: In reference to the soiree, it was resolved to have the large boiler erected to be heated with gas, and to have a number of tressels made for the public. Periodicals for 1862. The Secretary brought up a list of periodicals for 1862, which was adopted. Resolved:- "That tenders be called for the supply of periodicals for 1862, according to list." The committee then adjourned.	44	B'at Times, 16/9/1861, p2b	Fortnightly C'ttee Mtg.
11/10/1861	The usual fortnightly meeting of the committee of the Institute was held on Friday evening. The President of the Institute, Mr A. Anderson, in the chair. Present:- Messrs Lang, Lister, Vale, Sayers, Williams, O'Donnell, Pleydell, A. Smith, Lewis, Stone and Mitchell. The minutes having been confirmed, the Secretary read the following correspondence:- From the honoary secretary of the General Short Hours' Association, asking upon what terms the large hall and one of the class rooms, together with the apparatus for boiling water, would be let to the association, for a soiree on 20th November; also the charge for a ball after the same. Resolved- That the Short Hours' Association be charged L1 and the cost of gas for the soiree, and the usual charge for the ball. From Dr. Hickson, asking for the use of the lecture room on 22nd instant, for a lecture on "The Alienation of the Public Lands." Resolved- That the Secretary write to Dr. Hickson, informing him that one of the rules of the Institute prevents the committee from letting the room for the purpose proposed on any but the usual terms. From Mr. C. Stallard, asking the permission of the committee to transfer the interest in the lease of frontage held by him to Mr. William Stallard. Resolved - That the matter be made the order of the day for Friday, 8th November. From the proprietors of the Age, agreeing to furnish the Institute, with a second copy of their paper free. The following accounts were passed and ordered to be paid:- Times, 16s Punch, 9s Gas Company, L9 18s 7d Gas Company, fittings, L4 19s 6d Age, L1 6s 6d Birley on account of staircase, L30 Dr Hickson, L3 3s Pleydell and Clark, trestles, L11 6s Salaries, L26 13s 4d Resolved:- "That tenders be called for the supply of English newspapers, and that the House Committee be empowered to receive and accept the same." Resolved:- "That in the specification the Evening Mail be substituted for the London Times. The meeting then adjourned.	45	Star, 15/10/1861, supp p1g	Fortnightly C'ttee Mtg.
25/10/1861	The committee met on Friday evening, Mr A. Anderson, President of the Institute, in the chair. Present:- Messrs Lang, Lister, Vale, Pleydell, Stone, A. Smith, O'Donnell, Higgins, Caselli, Wheeldon and Williams. The minutes were read and confirmed. Correspondence. From Honorary Secretary, Ballarat Fire Brigade, asking the charge for the hall, lecture room and 2 class rooms for the anniversary of the briage on 28th November. Resolved:- "That in consideration of the valuable services rendered to the Institute by the Fire Brigade, no charge be made for the rooms, except for gas and cleaning." From Mr Lloyd, asking return for certain books lent by him to the Institute in 1859. Resolved:- "That the books be returned with thanks." From the Secretary, asking for leave of absence for a fortnight during the ensuring month. Resolved:- "That leave of absence be granted to the Secretary as requested." Accounts. Times, L2 19s Evans Brothers, L2 4s Biggs and Shoppee, L4 12s Birley (staircase), L19 Watson (ventilators), L2 13s Francis (do.), L2 15s Kerr, L5 3s 4d Passed and ordered to be paid. Resolved:- "That Mr St Quentin not having accepted the offer of this committee in reference to an extended term for the use of passage walls, the offer be withdrawn." Resolved:- "That under no circumstances shall intoxicationg liquors be permitted to be sold on the premises of the Institute." Resolved:- "That the accounts relative to the soiree be referred to the finance committee." The committee then adjourned.	46	Star, 28/10/1861, Supp 1g	Fortnightly C'ttee Mtg
6/12/1861	The Committee met on Friday eveningin one of the class rooms of the Institution. Present- Mr Anderson (President), Messrs Lewis, Lang, Vale, Lister, Higgins, Stone, O'Donnell and Caselli. The minutes of the preceding meeting were read and confirmed. Correspondence, From Mr T. P. Hill, offering to give a series of Elocutionary Entertainments during the current month. Referred to the Lecture Committee. From Mr Thomas Hurly, remarking on the absence from the Reading Room of the Suggestion Book, and complaining of the conduct of an officer of the Institute in detaining the newspapers when a member was waiting to read them. Resolved:- "That Mr Hurly's letter be replied to and that he be informed that the Suggestion Book had been mislaid, but was now in its place;and that the subject matter of his complaint had been referred to the President for enquiry, to be reported upon at the next meeting of committee." Accounts. The following accounts were passed and ordered to be paid:- Star, L4 1s 6d Journal of Commerce, L2 11s 6d Vale, books, L5 5s 2d Gas Company - Gas for November, L13 15s; fittings L13 19s 5d (Total L27 14s 5d) Read, 16s 6d Salaries, L26 13s 4d Sundries, From 1st September to 30th November, L5 7s Mr Blair, lecturer's fee, L5 5s Enlargement of the Reading Room. The desirability of carrying out the plan proposed by the House Committee for the enlargement of the Reading Room, by taking in the room at present occupied by the secretary, was discussed; it was eventually arranged that the President should call a special meeting of the committee for Tuesday evening to consider the matter. The Institute's Apparatus. The House Committee brought up a scale of charges for the use of the apparatus belonging to the Institute, which was adopted. The committee then adjourned.	47	Star, 9/12/1861, supp 2d	Fortnightly C'ttee Mtg
10/12/1861	A special meeting of the committee was held on Tuesday eveing to decide on the proposed enlargement of the Reading Room. Mr R. Lewis, vice-president , in the chair. Present:- Messrs Lang, O'Donnell, A. Smith, Wheeldon, Sayers, Lister, Stone, Caselli, Mitchell, Pleydell, and Higgins. It was resolved:- "That the recommendation of the House Committee with regard to the enlargement of the Reading Room be carried out." "That the House Committee report on the necessary arrangements with the secretary in regard to house accommodation for him, and on the appointment of some person to take charge of the Institute." The meeting then adjourned.	48	Star, 12/12/1861, supp1g	Special Meeting
20/12/1861	The usual fortnightly meeting of the committee was held on Friday evening. Present:- Mr Anderson (President, in the chair), Messrs Mitchell, O'Donnell, Lang, Higgins, Lister, Stone, Baker and Pleydell. The minutes of last meetings were read and confirmed. Correspondence. The Secretary read letters from the following persons:- 1. From Mr R. Manuel, in reference to the delivery of a lecture on "The Pyramid of Gold in the Victorian Exhibition." Resferred to the Lecture Committee. 2. From the Acting Secretary to the A. O. Foresters, giving notice of the removal of their court from the Institute. 3. From Mr Sheard, News Agent of London, relative to the non-delivery of certain newspapers. General Business. The Secretary reported that he had received no acknowledgementof the remittance made to Mr Mudie in August, although the mail reached London many days before the departure of the October mail. Accounts. The following accounts were ordered to be paid:- Age, quarter's subscription, L1 6s 6d Herald, one years', L3 6s Belson, L1 Evans Brothers, L1 5s Books at auction, L1 12s 6d Appleby, L1 5s Watson, 12s 6d Regner, L1 6s Renewal premium on insurance policy, L5 12s 6d Total L17 6s The Chairman brought up the report of the House Committee, which recommended that the Secretary be allowed L20 in lieu of house rent up to the end of May; and that on the appointment of the new committee, his salary and allowance for house accommodation be finally adjusted. The report was received and adopted. Resolved:- "That no charge be made for the use of the lecture room for the late meeting in reference to the Burke and Wills testimonial. Resolved:- "That the Mining Map of Ballarat be procured for the Reading Room." Resolved:- "That the subscription to the Journal of Commerce be discontinued." The meeting then adjourned.	49	Star,23/12/1861, supp1g	Fortnightly C'ttee Mtg.
3/1/1862	The usual fortnightly meeting of the Committee was held on Friday evening. Present:- Mr Anderson, President, in the chair: Messrs Lang, Vale, Lister, Caselli, Lewis, Williams, O'Donnell, Sayers, Wheeldon, Mitchell, Baker and Pleydell. The minutes of last meeting were read and confirmed. Correspondence:- From Mr T. P. Hill, stating the terms uopn which he would be willing to give one of his Elocutionary Entertainments. Resolved:- "That it is not advisable to make any arrangement with Mr Hill at present." From the Licensed Victuallers' Association, relative to rent of room. From Mr Dimsey, in reply to a resolution passed at the last meeting of the committee, recommending him to resign, declining to do so. Resolved:- "That notice be given to Mr Dismey that his services will be dispensed with on and after the 31st Instant." Accounts, The following accounts were passed and ordered to be paid:- Farmer's Journal, 10s Kyneton Observer, postage, 13s Bendigo Advertiser, do, L1 Gas company, gas for December, L16 10s Ditto, fittings, 7s 9d Doig and Co, L1 3s 6d Boyd, L6 Salaries, L26 13s 4d Sundries, L2 16s 4d Report of Lecture and Class Committee The report suggested that, in place of the classes for writing, arithmetic and English language, as attempted last year, an evening school should be commenced the first week in February; the fee to be 20s per quarter, in two payments of 10s if more convenient. The report was adopted, with the following addition:- "That the school be open to the public; and that in case any person, a member of the Institute, being unable to pay the full charge, on the recommendation of two members of committee, he may be admitted on payment of half the usual fee." Alteration of Reading Room. Mr Caselli brought up a plan of alteration, and a tender from Mr Francis to execute the work for L10 and the old materials. Resolved:- "That Mr Francis' tender be accepted." Complaint. Complaint was made by a member of committee of the annoyance caused by a number of lads who are in the habit of playing draughts in the reading room, and especially with regard to two young gentlemen who on that afternoon not only had high words, but actually fell to blows over the game. Resolved:- "That the lads referred to be reprimanded, and infomed that unless they conduct themselves better for the future, they will be expelled the Institute." The meeting then adjourned.	50	Star, 7/1/1862, Supp1f	Fortnightly C'ttee Mtg.
17/1/1862	The committee met on Friday evening, Mr Anderson, President of the Institute, in the chair. Present:- Messrs Lang, Lister, Lewis, A. Smith, Wheeldon, O'Donnell, Pleydell, and Mitchell. The minutes of last meeting were read and confirmed. Correspondence: 1. From Mr Weber, renewing his offer to sell the committee his piano at a reduced price. Resolved:- "That Mr Weber be thanked for his offer, and informed that the Institute is not in a position to entertain it." 2. From the Burke and Wills Memorial Committee, with a subscription list in aid of the memorial fund. 3. From Mr Birtchnell, on behalf of the Congregational Church, asking the terms upon which that body could obtain the use of the Lecture Room and Office on the 22nd inst. for a soiree. Resolved:- "That the room be granted free of charge, but that the church bear the expense of the gas consumed on the occasion." 4. From Mr W. J. Higgins, resigning his seat on the committee in consequence of leaving the colony for a short time. Resolved:- "That Mr Higgins' resignation be accepted." 5. From the London Chartered Bank, requesting that the overdraft should be reduced. Resolved:- "That the Secretary be instructed to call upon the trustees and request them to sign the next acceptance to the Bank along with a member of the Committee. Accounts. The following accounts were read and ordered to be paid:- King, 10s Birtchnell, 15s 6d Gaskell, 11s 6d Allowance to the Secretary. Resolved:- "that the Secretary's allowance for house rent be paid, one half now, the remainder in March. Report of House Committee. The report, which included a list of duties for the guidance of the assistant, remmended that the Secretary's office hours be from half-past nine to four, and from six to eight. Adopted. General Business. Resolved:- "That the Secretary be empowered to to have receipt blocks and labels printed." Resolved:- "That the Secretary be instructed to draw up a list of the stock belonging to the Institute, shewing its cost price abd present value." The meeting then adjourned.	51	Star, 21/1/1862, Supp1g	Fortnightly C'ttee Mtg
31/1/1862	The committee met as usual on Friday evening. Present - Mr Lang (in the chair);Messrs Williams, A. Smith,O'Donnell, Vale, Mitchell, and Anderson. The minutes of the last meeting were read and confirmed. Correspondence. 1. From the proprietor of the Warrnambool Examiner, consenting to supply a copy of his paper to the Institute on payment of postage. 2. From the proprietor of the McIvor News, to the same effect. 3. From Mr R. Manuel, stating his intention of publishing his lecture on "The Golden Pyramid" by subscrition, and asking the assistance of the committee. Resolved:- "That the Secretary reply to the effect that the committee regret their inability to to entertain the application." 4. From the Secretary to the Hospital, asking for the use of the lecture room for the annual meeting of that institution. Resolved:- "That the room be granted free on payment of the gas. Accounts. The following accounts were ordered to be paid:- Portland Guardian, L1 15s 9d Warrnambool Examiner, 9s Salaries, L29 3s 4d Sundries, L1 14s 6d General Business. The Secretary brought up the list of stock, &c., which he had prepared in accordance with the resolution of the preceeding meeting. The total cost price amounted to L812 15s 8d. Resolved:- "That advertisements be inserted in the local journals, inviting applications from persons willing to clean and take charge of the Institute; such applications to be considered at an adjourned meeting on Tuesday evening at 7 o'clock. Notice of Motion. That the Secretary's office hours be altered from 6 till 8pm to 7 till 9pm. The meeting then adjourned.	52	Star, 3/2/1862, supp, 1c	Fortnightly C'ttee Mtg
4/2/1862	An adjourned meeting of committee was held on Tuesday evening, Mr Baker, V.P., in the chair. Present - Messrs Lewis, Lang, O'Donnell, Vale, Mitchell, Wheeldon, Sayers, Williams, Lister, Pleydell, and Anderson. The meeting was held for the purpose of receiving applications from persons willing to clean and take charge of the Institute. Resolved:- "That no testimonials be received other than colonial." Thirty-three applications were then read, after which the ballot was proceeded with. The first ballot gave Walker 10, Curtis 7, Frier 7, Cusack 6, and Pound 5. The second, Nelken 8, Curtis 7, and Frier 6. The third, Nelken 9, and Frier 5. The final one, Nelken 8 and Frier 4. Resolved:- "That Mr Nelken be appointed for one month on trial, and at the end of that time, if found suitable and prepared to find guarantee security for L100, that he receive a permanent appointment. That in the event of Mr Nelken not accepting the appointment, Mr Frier be taken on trial in his place." The meeting then adjourned.	53	Star,6/2/1862, supp 1f	Adjourned C'ttee Mtg
14/2/1862	The committee of the Mechanics' Institute met on Friday evening, Mr James Baker, V.P., in the chair. Present - Messrs Lewis, O'Donnell, Lang, Mitchell, Vale, Lister, Wheeldon, and A. Smith. The minutes of the previous meeting were confirmed. Correspondence: 1. From Mr Joseph Nelken, accepting the appointment of assistant. 2. From the same, declining the appointment, as he found his strength would not be equal to the work. 3. From Mr Benjamin Frier (who was elected by the committee in case of Mr Nelken declining), accepting the appointment for one month on trial. 4. From Mr Detmold, enclosing an account for binding. 5. From Mr Withers, Hon Sec. of the Unitarian Congregation, asking the terms upon which one of the class rooms could be obtained for singing practice one evening per week. Resolved:- "That No 1 class room be granted for L2 per quarter, on the understanding that if the room be required for any other purpose, the singing meeting shall give way." Accounts. The following accounts were ordered to be paid: Brunig, Argus, L2 Sydney Morning Herald, L6 McIvor News, postage, 5s Star, L4 Tribune, l2 15s Evans Bros, L2 Francis, alteration to reading room, L12 10s Rowen, wages, L2 Curtis, wages, L1 10s Reynolds and English, L1 2s 6d Detmold, binding, L13 16s 6d Gas Company, L8 7s A. O. Foresters, advertising, 12s Resolved:- "That the secretary write to the Ballarat Fire Brigade, requesting payment of 12s paid for advertising the alteration of the Foresters' Court night, made to accommodate the Brigade. Evening School. Resolved:- "That advertisements be inserted in the local journals, inviting applications from gentlemen willing to take charge of the evening school in connection with the Institute. Such applications to be sent in by Friday, 28th inst. Resolved:- "That the Class Committee be empowered to draw up specifications of duties and salary, the school to be made self supporting as regards the salary of the teacher. Miscellaneous Business. Resolved:- "That the Secretary's office hours be changed from 6 till 8pm to 7 to 9pm." Resolved:- "that the Secretary furnish Mr St Quentin with his account for rent, and give him notice that his occupation of the passage walls will cease on 17th March, and request him to pay the amount and remove his advertisements." Resolved:- "That the thanks of the Committee be given to Messrs J. B. Humffray, M.L.A., and W.C. Smith, M.L.A., for their donations of books, &c, to the institute." Notices of Motion. 1. That the number of pupils that the class be allowed to commence with, be reduced from twenty to twelve, provided that the teachers will accept the fees of the pupils as his salary. 2. That for the future, only one banking account be kept. The meeting then adjourned.	54	Star, 17/2/1862, p4a	Fortnightly C'ttee Mtg
28/2/1862	A special meeting of the committee of the Mechanics' Institute was held on Friday evening - Mr C. Lister in the chair. Present - Messrs Lister, Wheeldon, Lang, Pleydell, and O'Donnell. The meeting was convened for the purpose of receiving applications for the office of teacher to the evening school, and other business adjourned from last meeting. Four applications were opened, and a ballot taken, the result being the unanimous election of Mr John W Butler, of the Western Academy, Drummond Street. The complaint of the secretary against Mr Josef Harris, for taking three books from the library was then considered. It was resolved:- 1. "That a fine of 40s be inflicted upon Mr Harris, in accordance with rule 41, being twice the value of the trhee books taken by him from the library, contrary to said rule." 2. "That Messrs Lang, Lister,Wheeldon and O'Donnell form a sub-committee to inquire into the conduct of Mr Harris, in reference to books taken by him from the Institute. The meeting then adjourned.	55	Star, 6/3/1862, p4d	Special C'ttee Mtg
14/3/1862	The committee met on Friday evening. Present - Messrs R. Lewis, V.P., in the chair; Lang, Vale, Alexander Smith, Williams, Lister, Pleydell, O'Donnell, Wheeldon, Caselli, <itchell and Stone. The minutes having been confirmed, the Secretary read a letter from Mr G. F. Fowler, of London, relative to the supply of English periodicals. Accounts. The following accounts were passed and ordered to be paid:- Brunig, Punch, 10s Smith, matting, L4 4s Hammond, Bell's Life, L1 Reid, sweeping chimneys, 10s Sinclair, ironmongery, 19s 6d Young, Age, L1 6s 6d Gas Company, fittings, L7 Do, gas for February, L8 7s Reading Desks. A suggestion that reading desks be enlarged was referred to the house committee for report. Expulsion of a Member. The sub-committee appointed to inquire into the conduct of Joseph Harris in taking books from the library, brought up a report which recommended that the delinquent be expelled the institution in accordance with rule 25. Resolved:- "That the report be adopted, and that Joseph Harris be expelled the institute, in accordance with the recommendations of the committee." Resolved:- "That the Secretary write to the Minister for Justice stating the facts of the case, and asking him if he is prepared to introduce a measure for the protection of Mechanics' Institutes, in the same manner as mining companies are protected." Museum. The Secretary reported that Mr Abel had promised a donation of Minerals, &c., to the Institute. Resolved:- "That Mr Abel be thanked for his offer, and informed that accommodation sjall be provided for his promised donation." Fuel. Resolved:- "That the Secretary call for tenders of 30 tons of firewood; and that the house committee be authorised to decide upon he same." Assistant. Resolved:- "That Mr Friers' engagement be confirmed on his finding the required security." Evening School. Resolved:- "That Mr Butler be authorised to commence with and number of students....12 Anniversary. Resolved:- "That the anniversary of the institute be celebrated by a soiree." Resolved:- "That Messrs Lang, Sayers, ....., Wheeldon, and Lister form a sub-committee to carry out the arrangements ... the soiree." The meeting then adjourned.	56	Star, 17/3/1862, supp 1a	Fortnightly C'ttee Mtg.
28/3/1862	The committee of the Mechanics' Institute met on Friday evening - Mr A. Anderson, president, in the chair. Present - Messrs Lang, Pleydell, Lister, Wheeldon, O'Donnell,, Young, and Vale. The minutes were read and confirmed. Correspondence. 1. From Mr G.F. Fowler, London, acknowledging receipt of draft and order for newspapers. 2. From Mr J. W. Butler, announcing the commencement of the evening school under favourable circumstances. 3. From the Honorary Secretary of the Bible Society, asking for the use of a room for a public meeting. Resolved:- "That the lecture room be granted free on payment of gas." 4. From Mr C. Stallard, asking the permission of the committee to transfer his lease of frontage to Mr S. L. Birtchnell. Resolved:- "That permission be given, on condition that all arrears of rent are first paid, and that the necessary deeds are submitted for the approval of the solicitor of the Institute. 5. From Mr J. C. St Quentin, making a proposition for a newal of the lease of the passage walls. Resolved:- "That Mr St Quentin's proposition be respectfully declined." The following accounts were read, and ordered to be paid:- Vale, L20 18s 4d St Quentin, L6 14s 4d Secretary, L10 Colonial Insurance Company, L2 Reports. The House Committee reported having ordered two glass cases to be made for the reception of Mr Abel's valuable donation. Also, that the tender of Mr C. Ivory, for firewood, at 5s per ton, had been accepted. Report received and adopted. Anniversary soiree. The sub-committee brought up their report. It was resolved that the Governor be invited to prolong his stay on Ballarat, so as to preside at the Anniversary of the Institute, and that in case of his accepting the invitation, the celebration to take place on the 11th April. The meeting then adjourned.	57	Star, 31/3/1862, Supp 1d	Fortnightly C'ttee Mtg
4/4/1862	An adjourned special meeting of the committee was held on Friday evening. Present - Messrs Anderson (in the chair), Lang, A. Smith, Lister and Vale. The meeting was called for the purpose of considering the arrangements for the anniversary soiree. The President stated that he had received a telegram from Captain Timins, stating that his Excellence the Governor would be unable to prolong his stay in Ballarat so as to preside at the soiree. It was then resolved - "That the anniversary should e held on 6th May, and the tickets of admission be 2s 6d each." "That tenders be called for the supply of tea, the contractor being guaranteed 500." "That Mr Turner be asked to give his assistance in getting up a musical entertainment." "That the following gentlemen be invited to be present and speak at the meeting - Hon J.P. Fawkner , Hon. J. Service, Hon ..Heales, Professor Hearn, Mr G.E. Barto...., and the members for Ballarat." That the reading room be closed on the 10th instant." The meeting then adjourned.	58	Star, 8/4/1862,Supp p1g	Adjourned Special Mtg
11/4/1862	The committee of the Mechanics' Institute held its usual fortnightly meeting in the secretary's office, on Friday evening. Present - Messrs Lister (in the chair), Vale, Lang, A. Smith, O'Donnell, Pleydell, and Wheeldon. The minutes of the preceding meeting were read and confirmed. The Secretary read the following communication:- 1. From Mr G.W. Rusdon, stating his intention of devoting the present parliamentery recess to the delivery of lectures in aid of the Shakespere Memorial Fund, and asking the assistance of the committee in furtherance of his work. Resolved:- "That the secretary make all necessary arrangements to accommodate and assist Mr Rusden." 2. From Mr Cuthbert, approving of the deeds prepared for the transfer of Mr Stallard's lease to Mr Birtchnell. 3 From Mr J.T. Abel, stating that he had arranged the minerals, &c., presented by him, and that he would shortly furnish the committee with a catalogue. Accounts The following accounts were passed and ordered to be paid:- Birtchnell, L1 17s 6d Hill, 6s Star, L3 12s 6d Tribune, L2 1s Spark, L9 Salaries, L26 13s 4d Sundries, L2 9s 10d Mr Abel's Donation of Minerals. Resolved- "That the best thanks of the committee are due to Mr Abel for his very valuable donation." General Busines. Resolved - "That a copy of Phillips's Mineralogy be procured for the Institute in place of the one stolen." Resolved- "That Bradshaw's Guide be obtained for the reading-room." Annual Meeting. Resolved - "That the annual meeting of the Institute be held on Friday evening, 9th May." Passage Walls. Resolved - "That the House Committee be requested to draw up a specification and conditions in reference to the letting of the passage walls for advertising, and advertise for tenders, the tenders to be brought up at the next general meeting of the committee." Notice of Motion. That in consideration of his very valuable donation, Mr J.T. Abel be made an honorary life member. "The meeting then adjourned.	59	Star, 14/4/1862, Supp p1f	Fortnightly C'ttee Mtg
2/5/1862	An adjourned meeting of the Committee of this Institute was held on Friday evening, n2d May. Present:- Messrs Anderson, President in the chair, Lang, Vale, Lewis, Lister, O'Donnell, Wheeldon, Stone, Williams and Mitchell. Correspondence The Secretary read the following communications: 1. From Mr Withers, stating that he had unfortunately mislaid a book belonging to the Institute, which he had borrowed to assist him in preparing one of his lectures recently delivered, and that consequently a large amount of fines had accrued thereon. Resolved,"That the fine in Mr Withers' case be remitted." 2. From the Hon. Secretary of the Bible Society, asking that the large room used at the late meeting might be granted on the same terms as the lecture room. Resolved: "That the request be complied with." 3. From the Hon. Secretary of the Railway Fares Committee, asking for a reduction of the charge (L3) made for use of the hall. Referred to the new committee. 4. From Mr Figgis, expressing his regret that ill health would prevent him acting as auditor on the present occasion. Resolved: "that Mr Peebles be requested to act as auditor in the room of Mr Figgis." Account An account of sundries, (L2 15s 4d) was passed and ordered to be paid in, in order to close the year's account. The Report The report as prepared by the secretary was then received, and, with some amendments, adopted. The meeting then adjourned.	61	Star, 6/5/1862, supp p1g	Adjourned C'tee Mtg
9/5/1862	The annual general meeting of the members of the Mechanics' Institute was held on Friday evening, in the lecture room of the Institute, the President of the Institute in the chair. There were about thirty or forty members present. The minutes of the last general meeting were read and confirmed, and the secretary read the following. Report of the Committee of the Ballart Mechanics' Institute for the year ending 10th April, 1862. In presenting this the third annual report, the committee consider they have every .... for congratulating you on the progress of the institute during the past year and its prospects for the future. Notwithstanding the still unsettled nature ..... large portion of our population, and the ........of members attracted by the New .... gold fields, the revenue derived from conscriptions shows an increase of L150 for the ..... while the number of persons who have ....ed their names as members is 495. The ....ue from rent also attests the continued ...erity of the Institute. ...will be seen by a reference to the financial statement, that the debt on the Institute has ..... slightly increased during the year, but ...as arisen from the necessity of making a ...per of permanent improvements to the ....ing, and the purchase of furniture and tea apparatus. A great portion of the extra expenditure (over L300) will not be required during the ensuring year, and this, with, it is hoped, ...creased revenue, will leave a handsome ... towards the reduction of the debt. It will be noticed that a sum of L57 has been expended in the purchase of tea apparatus ... for the use of the Institute and for letting ...ire. From the letting of this apparatus a ......of over L13 has been raised in six months, ...nearly 25 per cent of the cost. Reading Room. Every effort has been made to render the reading room as attractive as possible, and the number of magazines, newspapers, &c., has .... very considerably increased, while such arrangements have been made that the supply of English and American periodicals will be for the future, it is hoped, both regular and ...pt. The success attending the labours of your committee in this respect has increased rapidly as to necessitate the enlargement of the reading room, which has been effected by ....wing the secretary's apartments into it, ... there is little doubt but that, at no distant time, the enlarged room will be found too small for the requirements of the Institute. Library. The library has been nearly doubled during the year, upwards of 900 volumes having been ...ed; but while noticing this very gratifying increase, your committee would remind you .... the number of readers has also increased ... more than corresponding ratio. About .... persons have borrowed books from the circulating library to the extent of over 6,000 ...mes; and this large circulation, in addition to the number of books read in the Reading -room, renders it still more necessary that every effort should be made to keep pace with the requirements of the Institute in this department. Much valuable assistance can be rendered by the members in regard to the Library, most of them could, if they liked, contribute a few volumes, while all can aid by reading the books carefully themselves, thus reducing the very expensive item of binding, and by doing all in their power to prevent the books, or other property of the Institute, being stolen or ill-used. The committee would here remark that the ...ling-in of the books in January (provided .. by Rule 45) was not carried out,the enlargement of the Reading Room being then in progress, and a large consignment of new books being expected from England. Museum. Your committee have long felt it to be a ..proach to a wealthy community like that of Ballarat that no museum, more particularly of minerals aand models of machinery, has yet been formed, and are happy to be able to report that the initiative has been at length taken in this important direction. Mr J. T. Abel, of Ballarat, having very generously offered to present the institute with a donation of minerals, &c., on the condition that proper provision should be made for their custody and display, your committee immediately accepted the liberal offer; and a valuable collection, comprising upwards of 240 specimens, has been placed in the reading-room, until such time as the extent of the museum shall require a separate room for accommodation. The vast importance of a museum, especially to a mining population, is so great that nothing need be said to impress upon you the duty of individually assisting, by the collection and contribution of specimens, in making it worthy of the Institute and Ballarat. It is a matter of no little regret that so little has been done towards plastering and ceiling of the large hall. In the month of October past a soiree was held in aid of a fund for that purpose, and Hios Excellency the Governor, the then Chief Secretary, and several other influential gentlemen promised to be present, but His Excellency's visit to Ballarat was unfortunately delayed until the day following the soiree, and only one of the speakers kept his appointment. In spite of these drawbacks the sum of L36 was realised; but the idea of making that the first of a series of entertainments in aid of the Ceiling Fund had to be abandoned for the time. Now, however, that communication with Melbourne is at once so certain and speedy, it is hoped that some movement of the character will be commenced, in order that the improvement of the hall, which every day shows to be more necessary, may be carried out. Your committee, remarking on the fact that, during the past year, but one donation of money has been made to the Institute, and that only to the amount of five shillings, would suggest that a canvass be commenced, and a number of our wealthy citizens induced, if possible, to purchase life-memberships, and by this means it is confidently hoped the sum necessary to finish the hall might easily be raised, without increasing the debt. Classes The classes formed last winter not having met with the success anticipated, a change of plan was decided upon, and this season an evening school has been commenced under the charge of Mr J.W. Butler, who reports very gratifying progress, his great drawback being irregularity of attendance. Your committee regret that so few of the younger members of our community have availed themselves of the advantage offered by the classes, and earnestly recommend those who wish to improve themselves for occupying positions of importance in this new and rising country, to take advantage of the facilities offered by the Institute. While attending the classes knowledge is of course acquired, and not only so, but the habit of pursuing studies with regularity and punctuality is thereby obtained, which conduces much to give stability of character in after life. Lectures. The following gentlemen have delivered lectures during the year:- D. Blair, Esq (3); John Victor, Esq; G.W. Rusden, Esq; John Cathie, Esq., M.L.A; Rev John Potter; G.E. Gaskell, Esq; Rev. W. Henderson; Dr Hickson; Dr Kenworthy; R. Brough Smyth, Esq.; Rev A. Gosman; W.B. Withers, Esq. (3); Dr Doyle, and Thomas Bowman, Esq. Life Member Mr J.T. Abel has been made an honorary life member, in consideration of his valuable donation of minerals. Balance Sheet A statement of the receipts and expenditure, duly audited, is appended to this report. In conclusion, your committee trust that past success may be but a pledge of future prosperity; they ask you at all times to strengthen the hands of your committee and officers, and they doubt not, if all do their duty, that the Institute will have a very decided and beneficial influence on the future of Ballarat. Attendance of Committee There have been 27 general and 5 special meetings of committee. "Attendance figures for 32 meetings:" A. Anderson, Esq., President 23 R. Lewis, Esq., Vice-President 19 James Baker, Esq., do 11 Thos Lang, Esq. 31 R. Stone, Esq. 17 A. Sayers, Esq. 14 W. M. K. Vale, Esq. 24 Alex R. Smith, Esq. 19 J. Wheeldon, Esq. 19 D. O'Donnell, Esq. 29 R. Mitchell, Esq. 22 W.F. Pleydell, Esq. 19 Theophilus Williams, Esq. 17 C. Lister, esq. 30 W.J. Higgins, Esq. (resigned 17th January, attended 11 meetings out of 20 The reading of the report was received with cheers, and the balance sheet was then read as published in our advertising columns. Mr Caselli moved, and Rev Mr Strong seconded, the recetion of the reports. The motion was carried. Mr Caselli then moved the adoption of the report, as he considered it was so good they could not do a better things. The Rev Mr Strongman, in seconding the motion, congratulated the members on the success of the excellent management of the committee. He did not know how the new class system was working The President informed the meeting that some L22 had been voted for classes but they had failed. The motion was then carried, and the report for printing and circulation as previously. The Rev Mr Strongman said he had intended to move an alteration of a rule, but found he could not without notice. He thought it desirable that, as members were strange to one another, gentlemen should be nominated for the committee some time beforehand, and the list exposed for examination. There had not been that change in the committee, which was desirable, and although all praise was due to the committee for the way in which they had discharged their duties, greater good might result from the infusion of fresh blood. Reading Room Hours. The President drew attention to a proposal for closing the reading room at ten instead of eleven at night. Mr Millar said he proposed the change as gas was now burned in waste, and as the Melbourne papers arrived earlier. The Rev, Mr Bradney thought ten the usual hour for closing such institutions. Mr Vale was for an alteration to half-past ten to begin with. The Rev. Mr. Strongman suggested that eleven in the summer and ten in winter might be the hours chosen. Mr R. Lewis said if the room were closed before eleven, the linendraper's assistants would be debarred an opportunity of attending. Mr Robertson said, if that was so, the early closing movement was only a sham. He thought Mr Strongman's proposition a good one. Mr Caselli thought it was a question for the committee to decide. Mr Lewis said the Secretary left at 8 o'clock, and the other officer lived on the premises, and the later hour was not objectionable therefore on account of the convenience of the officers of the Institute. Mr Bowman thought no class of readers should be ignored, and if some could not come till after 10, the room ought to be kept open. Mr Halls suggested that statistics of attendance should be taken before the hour was altered. Finally, it was resolved that the present hours should be adhered to. The Library. Mr Bowman drew attention to the deplorable paucity of mecahnical works in the library. He submitted that more works of eminent mechanicians should be procured. Mr Vale said no suggestion in the Suggestion Book to the effect in question had been neglected. Those who thought other books should be procured ought to write down their suggestions. A Museum. Mr Halls suggested the propriety of steps being taken to add articles of vertu to the nucleus of a museum already existing. A mining class also, as suggested by Mr W. C. Smith, was very desirable. The President said that all attempts in the latter direction had failed. The Rev. Mr Strongman feared that persons having virtuous articles would not like to send them there. (Laughter.) Election of Officers. The President said his term of office had now expired, and in leaving the chairhe would suggest the desirableness of a fund being raised to ceil the hall and clear the Institute of debt. Life memberships os 10 pounds 10 shillings each might be purchased and a fund thus raised. 3000 pounds had been raised in this way in Launceston, and in Ballarat a similar course might be taken. The Rev. Mr. Strongman being voted to the chair, Mr Caselli moved that Mr Anderson, the late president, be re-elected. No gentleman has been more useful than he had been, for he had sacrificed both time and money for the Institute, and no better person could be selected to fill the chair. Mr Lister, in seconding the motion, bore testimony to the assiduity of Mr Anderson in all duites of office. Mr Andersin thanked the mover and seconder of the resolution, but he must decline the offered honor. It was not right that any one should momopolise the honours of office. He would propose Mr Thomas Lang for the office of president, for no gentleman had been more regular in his attention to the duties of committeeman, and no person could more worthily fill the office. Mr Vale, seeing that Mr Anderson declined to take office, would second the motion, for no-one had been more regular in attendance at committee than Mr Lang had been. Mr Lang acknowledged the compliment offered him, but he regretted that Mr Anderson should retire. That gentleman had for three years piloted the Institution through its difficulties, and he was well fitted for continuance in office. The office was one any person might feel it an honour to aspire to, and if he were elected he would do his best to fit it properly. The election of Mr Lang was then unanimously carried, and that gentleman took the chair and briefly returned thanks. Vice-Presidents. Messrs Lewis, Mitchell, Baker, Anderson, Lister, Strongman and Vale were then nominated as vice presidents. Messrs Baker, Anderson, and Strongman declined to stand, and Messrs Lewis and Vale were elected, the voting being:- Lewis 38, Vale 24, Mitchell 17, Lister 6. Treasurer and Auditors. Mr G.G. Mackay was re-elected treasurer, and Messrs Combe and Peebles were elected auditors, the latter gentleman in the room of Mr Figgis, who withdrew. Committee The following gentlemen were nominated for election on committee, and the voting was as follows, the vacancies being eight, occasioned by the rotation retirement of Messrs O'Donnell, Mitchell, Pleydell, Williams, Lister,and Higgins, and by the election of Messrs Lang and Vale to the offices of president and vice-president respectively:- Messrs Anderson, 43; Lister, 30; Mitchell, 27; Downes,24; Birtchnell, 22; Martin, 19; Elliott,19;Pleydell 18; Bowman, 18; O'Donnell,16; Robertson, 15; Peebles,14; Hughes, 14; Evans, 13; Halls,9; Harrison,8; Williams, 1. The first seven were thus elected, and a tie being declared between Messrs Bowman and Pleydell, the former gentleman withdrew, and Mr Pleydell was declared elected in addition to the other seven. There being a tie between Messrs Elliott and Martin a vote was taken to determine which of these gentlemen should be elected for two years, and the choice of the majority fell upon Mr Elliott. Mr Bowman in a highly complimentary speech moved a vote of thanks to the previous year's officers of the Institute. Mr Caselli seconded the motion, which was carried by acclamation. A vote of thanks to the chair concluded the business, and the proceedings closed.	60	Star, 12/5/1862,p4a	Annual General Meeting
16/5/1862	The committee of the Mechanics' Institute met in the lecture room of the Institute on Friday evening, Mr Thomas Lang, president, in the chair. Present: Messrs Anderson, Mitchell, Lister, Vale, Pleydell, Stone, Elliott, Wheeldon, Martin and Birtchnell. The minutes of the last meeting were read and confirmed. Correspondence The Secretary read the following communications:- 1. From the proprietor of the Gippsland Times, agreeing to supply the Institute with his paper on payment of the postage. Received. 2. From Mr R. H. Horne, relative to his proposal to lecture for the Institute. Referred to Lecture Committee. 3. From Mr A Anderson, enclosing a cheque for L10 10s for the purchase of a life membership, and to initiate the scheme for a special fund recommended in the report adopted at the annual meeting. Resolved - "That Mr Anderson's name be placed on the list of life-members." 4. From Mr J. Noble Wilson, with a copy of the Melbourne public library catalogue, expressing his desire to aid the Institute by the transaction of any business in Melbourne . Resolved - "That the secretary convey to Mr Wilson the thanks of the committee for his kindness." 5. From the Hon. Sec. of the Fire Concert Committee, asking for a remission of the charge for the hall at the late concert." Resolved - "That the usual charge be adhered to." 6. From the Hon Sec of the Railway Fares Committee, asking for a reduction in the charge of the use of the hall on a late occasion. Resolved - "That the usual charge be adhered to." 7. From Mr J. A. T. Abel, thanking the committee for the honor conferred upon him in electing him an honorary life member. Accounts The following accounts were passed and ordered to be paid, subject to the approval of the finance committee:- Gas Company, L22 18s Evans Bros, 11s Tribune, 18s Argus, L1 10s Age, L1 6s 6d Wheeler and Ellis, soiree, L2 10s Evans, do, L3 5s Fleury, do, L2 Abraham, do, 10s Preston, do, L1 5s Sub Committees Messrs Anderson, Lister and Birtchnell, were elected to form the finance committee: Messrs Stone, Pleydell, Elliott, Downes and Lister, the house committee; Messrs Mitchell, Martin and Anderson, the lecture and class committee. Annual Report. Resolved: "That the Secretary make arrangements with the Star office for the printing of one thousand copies of the report." Special Fund Resolved: "That the finance committee be requested to prepare a form of circular inviting gentlemen to become life members by purchase, in aid of a special fund." Resolved: - "That the monies obtained by the sale of life memberships be devoted to ceiling the hall and making additions to the library." Notices of Motion 1. That in consequence of the heavy liabilities on the Institute, and the numerous applications for the gratuitous use of portions of the building, in future the fees be not remitted in any case. 2. That at the next meeting of the committee the salary of the Secretary be fixed. 3. That the annual report be abided by in reference to the appropriation of the special life membership fund. The meeting then adjourned.	62	Star, 19/5/1862, supp p1f	Fortnightly C'ttee Mtg
30/5/1862	The Committee of the Mechanics' Institute met on Friday evening, Mr Thomas Lang, President, in the chair. Present:- Messrs Lister, Vale, Anderson, Lewis, Pleydell, Birtchnell, Wheeldon, Mitchell, Elliott, Martin and Stone. The minutes of the previous meeting were read and confirmed. Correspondence. 1. From the Honorary Secretary of the Clunes Mechanics' Institute, asking for information relative to the manner of keeping the library register. 2. From Mr Henry Rosales, with a copy of his prize essay as a presentation to the Institute. 3. From Mr Matthew Campbell, presenting the Engineers' Assistant, 2 vols, as a donation to the Institute. General Business. Various suggestions relative to the purchase of books were referred to the Library Committee. Resolved, "That a milled-board cover be obtained for the Art Journal." Resolved , "That Dicker's Mining Record be procured for the Reading room." Resolved, "that the new plan of Ballarat be obtained when published." Accounts The following accounts were passed and ordered to be paid:- Geelong Advertisier, 11/- Tribune, L1 10/- Salaries- Batten, L16 13/ - 4d Frier, L12 10/- Soiree King, hire of piano, L3 Lovitt and Bryant, L3 10/- Star, L3 10/- Tribune, L1 7/- Report of the House Committee The house committee reported having drawn up specifications of the printing required for the year, and obtained tenders for the same. Resolved, "That Mr Boyd's tender be accepted." The house committee recommended that Mr Turner be allowed use of the lecture room for his singing class for thirty lessons on paying L2 for the gas; those persons who have been members of the Institute for three months to be admitted at half price. Resolved, "That the recommendation of the house committee be accepted." Report of the Lecture Committee The lecture committee suggested that regular lectures be delivered once a month, and that the following gentlemen be invited to lecture:- Hon J.P. Fawkner, Messrs D. Blair, R. Birnie, James Bonwick, Revs W. Henderson, and J. Potter, Hon G. Verdon, and Mr James Smith. Also, that lectures be delivered, or papers read, by members of the Institute alternately with the regular lectures; and that the following be invited to assist:- Messrs Bowman, Hickson, Hugh Gray, Anderson, Mitchell and Vale. Resolved, "That the report be adopted, and that the lecture committee be authorised to print a programme when arrangements were completed." Annual Report The Secretary reported that the annual report had been printed at the Star office, the price being L6 for the 1000. Donations of Books, &c. Donations were reported as having been received as follows:- From Mr J.T. Kibble, 2 vols; from Mr J.F. Maguire (Melbourne), American papers; from Mr Matthew Campbell, 2 vols; from Mr H Rosales, Prize Essay. Life Member A cheque for L10 10/- had been received by the secretary from Mr C. Lister, for the purchase of a life membership. Resolved, "That Mr Lister be admitted to a life membership." Fees for the Use of Room Resolved, "That in consequence of the heavy liabilities on the Institute and the numerous applications for the gratuitous use of portions of the building, in future the fees be not remitted in any case except for the purpose of the Hospital and Benevolent Asylum." The Secretary's Salary. Resolved, "That the Secretary's salary be L250 per annum." Special Fund Resolved, "That in soliciting the purchase of life memberships the increase of the library be one of the objects named as well as the ceiling of the hall." Notices of Motion 1. That the meetings of the committee be held for the future once a month, instead of once a fortnight. 2. That the sum of three hundred and fifty pounds be remitted to England for the purchase of books, and that the library committee be requested to bring up a list of suitable works. The meeting then adjourned.	63	Star,3/6/1862,sup p1g	Fortnightly C'ttee Mtg
4/7/1862	The Committee of the Mechanics' Institute met on Friday evening. Present:- The President, Mr Thos Lang, in the chair, Messrs Lewis, Anderson, Vale, Stone, Caselli, Birtchnell, Downes, A. Smith, Martin, Elliott, Sayers and Lister. The minutes of the previous meeting were read and confirmed. Correspondence. The Secretary read the following communications:- 1. From Mr J.F. Maguire, late American Consul, accompanying a donation of 13 volumes to the library. Resolved, "That the best thanks of the Committee be accorded Mr Maguire for the handsome donation." 2. From the Secretary to the Benevolent Asylum, asking for the use of the hall for the Rev Perks' lecture. Resolved, "That the charge for the Hall be remitted to the Benevolent Asylum." 3. From Mr Deutsch, accompanying a copy of his Mercantile Directory , as a present to the Institute. Resolved, "That a vote of thanks be presented to Mr Deutsch for his donation." 4. From the Early Closing Association , asking for the use of a room for a meeting on Wednesday next. Resolved, " That as the lecture room is not available for the Early Closing Association, the Hall be granted at the reduced rate of L2." 5. From the Honorary Secretary of the St Paul's Church committee asking the charge for the Hall, from 26th December to 3rd January next for a bazaar. Resolved, "That the charge for the eight days be L10 exclusive of gas." 6. From Mr Butler, with the report of the evening school for the quarter ending 17th June. Resolved, "That the committee desire to express its satisfaction at the progress the pupils have made, and trust that the ensuing quarter will show still more gratifying results." Accounts The following accounts were passed and ordered to be paid:- Detmold, binding, L9 13/- 6d Charlton, firewood, L1 10/- Reed, sweeping chimneys, L1 Gas Co, L27 19/- 1d Birtchnell, 18/- 9d Salaries, L33 6/- 8d Sundries for May and June, L4 1/- Books purchased by Secretary, L1 2/- Life Members' Fund. The Secretary reported having received a donation of L10 10/- from Mr J.K. Baird. Resolved, "That Mr Baird be made a Life Member." Resolved, "That Messrs Anderson, Caselli, Lewis, Vale, Lang, Lister and A. Smith form a sub-committee (with power to add to their number) to solicit the purchase of life memberships." Resolved, "That the managers of various banks be solicited to allow subscription lists to lie on their counters." Bookbinding Resolved, "That the House Committee prepare specification and obtain tenders for the binding required during the current year." Ceiling and Finishing the Hall. Resolved, "That steps be taken for obtaining plans and specifications for ceiling and plastering the hall." Resolved, "That advertisements be inserted in the daily papers inviting designs; the successful competitor to carry out the work." "That architects be requested to attach their names to the plan and specifications." "That the material used for the ceiling be wood." "That each architect give an estimate of the cost of his design; the cost of the ceiling being given separate from the cost of the plastering." "That the cost of ceiling and plastering shall not exceed L400." "That in the event of the work not being executed within six months from the acceptance of a design, the architect be paid half commission, the plans and specifications being the property of the committee." The meeting then adjourned.	64	Star,7/7/1862,p4b	Fortnightly C'ttee Mtg
11/7/1862	A special meeting of the committee of the Mechanics' Institute was held on Friday evening to consider the financial prospects of the Institute for the current year. Present, Messrs Lang (President, in the chair), Lister, Vale, Birtchnell, Pleydell, Young, Martin, Elliott, W. C. Smith, Lewis, Mitchell and Stone. Finances The finance committee brought up a report of the probable receipts and expenditure for the year, which showed that providing the Institute received a reasonable amount of support,there would be at the end of the year, a sum of L150 to L200 available for the reduction of the debt. The report was considered highly satisfactory. Notice of Motion "That a sub-committee be appointed for the purpose of bringing up a report upon the desirability of carrying out an Art Union Lottery ; the profits to go towards the reduction of the debt upon the Institute." Life Members Fund. The following gentlemen gave in their names as subscribers of ten guineas each in purchase of life memberships: - T. Lang, R. Lewis, W.C. Smith, F. Young and A.R. Smith. The meeting then adjourned.	65	Star, 15/7/1862, p2d	Special C'ttee Mtg
1/8/1862	The committe of the Mechanics' Institute met, as usual, on Friday evening. Present: Messrs Thos Lang (President), Vale, Lister, Birtchnell, Mitchell, Lewis, W.C. Smith, Martin, PLeydell, elliott and Wheeldon. The minutes of the last meeting were read and confirmed. Letters were read from Mr James Robertson, of Melbourne, and Mr J. W. Inglis, of Richmond, consenting to deliver lectures on behalf of the Institute. The following accounts were ordered to be paid: Argus, L1 10/- Age, L1 Punch, 10/- Tribune, L1 11/- Salaries, L30 16/- 8d Sundries, L2 12/- Books, 17/- Firewood, L7 16/- Resolved, "That the supplements to the Government Gazette be obtained." Report of the House Committee The House Committee reported as having accepted the tender of Mr Henry Bell, for counter, &c., for L10, as also having obtained tenders for bookbinding. The committee recommended that the Chess Club be allowed, for one quarter, the use of number 1 classroom on Wednesdays and Saturdays, for the cost of the gas, on the following conditions, viz. 1. That all members of the Institute be eligible to the club and 2. that the rules of the club be submitted to the committee for approval. The report was received and adopted. Tenders for bookbinding Tenders were opened from Messrs Detmold, Smith and Esquilant. Mr A. Smith's tender, being the lowest, was accepted. Report of the Lecture Committee The Lecture Committee reported having arranged a programme of lectures up to April next. The programme had been printed for circulation. The report was received and adopted. Finance Resolved, "That a committee , consisting of the President, Messrs Lewis, Wheeldon, and the mover (Mr W . C. Smith), be appointed, to bring up a report on the best means of reducing the debt upon the Institute." Museum Resolved, "That it is desirable to establish a Mineralogical Museum in connection with the Institute; and that a committee, consisting of Messrs Mitchell, A.R. Smith, Elliott, and Wheeldon, be appointed, to be called the Museum Committee." Notice of Motion "That it is desirable to make arrangements by which coffee can be obtained by members from 7 till 10 o'clock in the evening." The meeting then adjourned.	66	Star, 4/8/1862, p3b	Fortnightly C'ttee Mtg
15/8/1862	The fortnightly meeting of the committee of the Mechanics' Institute was held in the lecture room on Friday evening. Present: Messrs Thomas Lang, (President, in the chair), Vale, Lewis, W.C. Smith,A.R. Smith, Martin, Stone, Pleydell,Birtchnell and Wheeldon. The minutes of the last meeting were confirmed. Correspondence The Secretary read the following communications:- 1. From Mr R. H. Horne, enquiring as to the arrangements of the lectures. 2. From Mr A. Smith, relative to the contract for the binding. 3. From the Honorary Secretary of the Volunteer Rangers, with a cheque for L6 10/- for the use of the room of the Institute on the occasion of the late concert and ball. Resolved,"That the secretary inform the committee of the Volunteer Rangers, that the charge made for the use of the room, viz., L5 5/-, and the gas, L2 5/- cannot be reduced." Accounts The following accounts were ordered to be paid: Gas Co, L13 10/- Gaskell, 7/- 6d Hammond, L1 Sinclair and Mouselol, 7/- 6d Fortune, L1 Bonwick, Lecturers fee, "5 5/- Bell, Counter & c.,L10 Secretary's Report The Secretary reported having received cheques for ten guineas each from Messrs Somerville Learmonth and John Ditchburn. Resolved, "That these gentlemen be elected life members of the Institute." Vote of Thanks Resolved, "That the best thanks fo the committee be presented to Mr H. J. Newton King, postmaster, for his uniform kindness and attention." Coffee Room Resolved, "That it is desirable to make arrangements by which coffee can be obtained by members during the evening ; and that the house committee be requested to bring up a report on the best means of carrying the resolution into effect." Books and Periodicals Resolved, "That L25 be remitted to Mr Fowler on account of the order for books, &c., and that Mr Fowler be requested to obtain and transmit as early as possible the jurors' reports of the Great Exhibition." The meeting then adjourned.	67	Star, 18/8/1862,p4a	Fortnightly C'ttee Mtg
29/8/1862	The committee of the Mechanics' Institute met on Friday evening. Present:- Messrs Thomas Lang (in the chair), Vale, Lewis, Lister, Birtchnell,Ellitt, Martin, Sayers, Mitchell, A.R. Smith, Stone, Young and Downes. The minutes of the last meeting were read and confirmed. Correspondence The Secretary read the following correspondence:- 1. From Mr A. Smith, bookbinder, with specimen of binding. Resolved- "That the acceptance of Mr Smith's tender be confirmed, and the specimen book be placed in the Library of reference." 2. From Mr Wheatland, Secretary of the Mechanics' Institute in Geelong, stating that he had received a consignment of books from England, and offering to dispose of a selection from Bentley's Standard Novels. Resolved- "That Mr Wheatland's offer be declined, with thanks." Accounts The following accounts were passed, and ordered to be paid:- Sydney Morning Herald, L2 Pleydell and Clark, L4 13/- 6d Baird and Co., 16/- 6d Charlton, firewood, L6 Boyd, L8 13/- 6d Salaries, L30 16/- 8d Report of the House Committee The House Committee brought up its report on the proposed Coff Room, and recommended- That No. 2 classroom be used as the coffee room. That a suitable female be engaged to attend from 7 till 10.30 each evening; coffee to be ready at 7.30,and the attendant to be paid at the rate of 15/- per week. That the house committee be authorised to expend L7 10/- in the purchase of apparatus and fittings. The report was received and adopted, and referred back to the house committee to be carried into effect with the following instructions:- "That the charge for coffee be fixed at 3d per cup; that the same rule with regard to the production of tickets by members, and the admission of non-members on payment of sixpence, apply to the coffee room as to the reading room." Museum The museum committee recommended that a circular be printed and addressed to the managers of mining companies and others, soliciting assistance in forming a collection of mineralogical specimens. The report was received and adopted. The meeting then adjourned.	68	Star, 2/9/1862, p4c	Fortnightly C'ttee Mtg
12/9/1862	The committee of the Mechanics' Institute held its fortnightly meeting on Friday evening. Present: Messrs Thomas Lang (in the chair), Vale, Birtchnell, Lister, Stone, Mitchell, Sayers, Martin, Wheeldon, A.R. Smith and Elliott. Correspondence The Secretary read the following communications- 1. From the Surveyor-General, with a plan of the agricultural areas open for selection under the Land Act of 1862. 2. From Mrs Fryer, accepting the position as attendant in the coffee room. 3. From the Secretary of the Mechanics' Institute, Geelong, enclosing a circular inviting co-operation in the carrying out of an "Exhibition of Art, Science and Industry", in Geelong, early in December next. Resolved;- "That the matter be referred to a committee, consisting of Messrs Elliott, Birtchnell and A.R. Smith." Accounts The following accounts were ordered to be paid:- Spark, L1 2/- 6d Buley, L1 5/- King, (Coffee Room), 16/- Grenville Advocate, 15/- Sundries for August, L3 16/- 5d General Business Resolved, "That the proprietor of the Grenville Advocate be written to, requesting him to supply his paper on payment of the postage." In reference to a suggestion made in the suggestion book, that the coloured supplements of illustrated periodicals, maps, &c., received by the mail be mounted or posted on the walls of the reading room. It was resolved that the committee should exercise a judicious discretion in the matter. Another suggestion referred to the annoyances occasioned by the lookers-on at the chess and draught tables. Resolved, "That half a dozen notices be posted in the reading room calling attention to rule 39." The rules passed by the chess club were read and approved, after the expunction of the clause providing for the payment of an entrance fee of 5s; and the addition of the following- "That in case of the dissolution of the club, the property of the club shall become the property of the Mechanics' Institute." Resolved; "That the Secretary take steps to return the Honourable J.P. Fawkner's books." Notices of Motion "That the library books be called in to check the Hon J.P. Fawkner's letter on the 1st day of October." "That tenders be called for the supply of firewood during the months of October and November." The meeting then adjourned.	69	Star, 16/9/1862, p4c	Fortnightly C'ttee Mtg
26/9/1862	The committee of the Mechanics' Institute met on Friday evening. Present - The President and Messrs Vale, Lister, Birtchnell, Lewis, Elliott, Downes, Stone, Young, Wheeldon, Martin, and Pleydell. The minutes of the last meeting were read and confirmed. Correspondence 1. From Mr Giles making application for the use of a room in which to hold a class for the study of mechanical drawing. The consideration of this letter was deferred until the next meeting of committee. 2. From the proprietor of the Grenville Advocate, declining to supply his paper on payment of the postage, but offering to give one copy if the other was paid for. 3. From Mr Wheatland, secretary of the Mechanics' Institute, Geelong, stating his intenetion of visiting Ballarat in reference to a proposed exhibition at Geelong. The chairman stated that the sub-committee had met and conferred with Mr Wheatland, and had undertaken to co-operate with the Geelong Institute. Resolved, "That the action taken by the sub-committee be confirmed." Accounts The following accounts were passed and ordered to be paid: Tribune, 12s 6d Gas Company, L14 6s 6d Charlton, firewood, L1 4s Fryer, salary, L10 Taylor, tables, L2 Coffee Room: Lakeland, L2 3s 6d Mrs Fryer, L1 10s Sundries, 15s 3d Total (coffee room) L4 8s 9d Coffee Room. Resolved, "That a notice be placed in the Reading Room stating, that unless coffee room be better supported it will be closed on Saturday, 10th proximo; further, that the coffee room be opened at six each evening instead of half past seven. Special Fund The Secretary reported having received a subscription of ten guineas each from Messrs G.G. Mackay and John Hunt. Resolved, "That those gentlemen be enrolled on the list of life members, and notified thereof, with the thanks of the committee." Donations The Secretary reported donations of Native Weapons from J.S. Carver; of one volume from the Disciples of Christ; of a file of the Liverpool Mercury, from Mr J.G. Glazebrook; and of specimens of petrified wood from Mr James Baker. Resolved, "That the secretary write to the various donors, thanking them for their contributions." Suggestion Book It was resolved that the Insolvency List be obtained and half bound. Report of House Committee The report of the House Committee drew attention to the necessity of what was becoming a great evil, viz, the mutilation of newspapers by the abstraction of paragraphs and otherwise. The value of perfect files of the leading papers was great, and it being often impossible to obtain copies to replace those mutilated and destroyed, the committee thought it imperative that every exertion should be made to discover and punish offenders. It therefore drew the attention of the general committee to a case in which a person had been detected in the act of tearing out a paragraph from a file of the Star. Resolved, "That the Secretary be instructed to take legal proceedings against Mr Charles Stallard for wilful destruction of the paper." Reading Desk Accommodation The house committee recommended that steps should be taken for supplying additional reading desks; the cost being estimated at not exceeding L10. The report was adopted. LIbrary Resolved, "That tenders be called for a supply of firewood towards the end of October." The meeting then adjourned.	70	Star, 29/9/1862, p3b	Fortnightly C'ttee Mtg
10/10/1862	The committee of the Mechanics' Institute met on Friday evening. Present:- Messrs Thomas Lang (President, in the chair), Elliott, Lister, Vale, Birtchnell, A.R. Smith, Martin, Young and Lewis. The minutes of last meeting were read and confirmed. Correspondence The Secretary read the following communications:- 1. From Mr A. Smith, bookbinder, Melbourne, with account for binding. 2. From Mr G.F. Fowler, acknowledging receipt foof an order and a remittance, and stating that he hoped by next mail to be able to advise the shipment of the books ordered for the library. 3. From Mr Gellattly asking the consent of the committee to his transfer of a lease to Mr Frederick Ive. Resolved, "THat Mr Gellattly's request be complied with on condition that the deeds be submitted to, and approved by Mr Cuthbert, Solicitor to the Institute, at the expense of the lessees." Accounts The following accounts were ordered to be paid:- Smith, the lecturer's fee, L5 5s Star, L3 5s Tribune, L1 6s Smith, bookbinding, L10 3d Salary, L20 16s 8d Coffee Room, Shoppee, L1 19s 11d Coffee Room, Scates, L1 Coffee Room It was resolved, "That the coffee room be closed after Saturday evening, 11th inst." Periodicals Resolved, "That tenders be obtained for the supply of periodicals for 1863, and obtain tenders for the same." Life Member The Secretary reported having received a cheque for L10 10s from Mr James Bennett. Resolved, "That Mr Bennett's name be enrolled on the list of life members, and that he be notified of the same with the thanks of the committee." Ceiling and Plastering of the Hall Resolved, "That the secretary procure the insertion of advertisements in the local journals, inviting architects to furnish plans and specifications for ceiling and finishing the hall on the basis of the report of House Committee, adopted 4th July. The meeting then adjourned.	71	Star,13/10/1862, p3b	Fortnightly C'ttee Mtg
21/11/1862	The committee met as usual on Friday evening, the President, Mr Thomas Lang, in the chair. Present:- Messrs Vale, Elliott, Pleydell, Downes, Lewis, A.R. Smith, Birtchnell, Lister, Stone, Wheeldon and Martin. The minutes of the last meeting were read and confirmed. Correspondence 1. From Mr Fowler, of London, stating that the books ordered for the Institute would be shipped by the first of Wigram's vessels, which would sail early in October. 2. From the Secretary to the Mechanics' Institute, Geelong, inquiring as to the amount of space required for the exhibits from Ballarat. 3. From Mr J.W. Butler, offering to lecture on the subject of "Short Hours for the Mining Classes". It was resolved to decline Mr Butler's offer, with thanks. Accounts The following accounts were ordered to be paid: Gas Company, L10 12s Eyres Bros, 3s 6d Fryes, salaray, L10 Wolstoneholme,L4 10s Donations The Secretary reported having received donations of minerals from Mr Meiklejohn, Warrenheip; Mr Thos Cornish, Lydiard St; Mr McLeod, Albion Company, Sebastopol; and Mr W.H. Thomson, London Chartered Bank; also, 4 volumes from Mr Plumstead, and 1 volume from Mr Palmer, Bridge St. It was resolved, "That the thanks of the committee be conveyed to those gentlemen for their donations." Special Fund Cheques for 10 guineas each were announced as having been received from Messrs Eilliam Robertson, Malcolm Morrison, and David Jones. Resolved, "That Messrs Robertson, Morison and Jones be elected life members of the Institute and that the meeting notify the same to them, with the thanks of the committee." It was also resolved, "That the list of subscribers to the Special Fund be advertised in the local papers." Ceiling the Hall Resolved, "That as the plans sent in are not in accordance with the conditions, neither of them can be accepted." Resolved, "That the report of the House Committee be reconsidered." Resolved, "That that portion of the report resolving "that the material of the ceiling be wood," be rescinded.Resolved, "That the opinion of Mr Terry be taken on the ceiling of the hall." The meeting then adjourned.	72	Star, 24/11/1862, p2g	Fortnightly C'ttee Mtg
5/12/1862	The committee of the Mechanics' Institute met on Friday evening. Present - Messrs Thomas Lang, Elliott, Vale, Anderson, Pleydell, Downes, A.R. Smith, Wheeldon, Mitchell, Birtchnell, Lister and Lewis. The minutes of the previous meeting were confirmed. Correspondence 1. From Mr Webster, hon secretary of the Oddfellows Benefit Committee, applying for the use of the hall for a benifit in aid of the funds of the Benevolent Asylum. Resolved, "That the hall be granted free for the concert, on payment of the cost of lighting." 2. From the secretary of the Chamber of Commerce, stating that the Chamber had decided upon presenting the Institute with certain files of newspapers on condition that those not at present in the possession of the Institute should be bound. Resolved, "That the donation be ackowledged with thanks, and that the library committee take the necessary steps for the binding the same." 3. From Mr Henry Meakin, of Geelong, offering, in concert with certain members of musical societies in that town, to give a "musical and ventriloqual entertainment" in aid of the fund for ceiling the hall. Resolved,"That the offer be accepted with thanks." 4. From the Municipal Council of Ballarat granting permission to occupy a portion of the right-of-way at the rear of the Institute for the erection of a staircase, the work to be carried out under the direction of the Town Surveyor. Resolved, "That the House Committee be requested to report on the proposed staircase." Accounts The following accounts were passed and ordered to be paid- Esquilant, L1 10s Tribune newspaper, L5 6d Blair, L7 7s Gas company, L17 13s Mount Alexander Mail, postage to 30th September 1863, L1 15s Secretary's salary, L20 16s 8d Sundries, L2 3d Books purchased at auction, L2 11s 4d Special Fund A cheque for L10 10s was reported as having been received from Mr James Williamson. Resolved, "That Mr Williamson's name be added to the list of life members, and that he be informed of the same with the thanks of the committee." Report of the House Committee The House Committee recommended that steps be taken to provide accommodation for the books expected from London towards the end of the month. The report was adopted, and the House Committee authorised to have additional shelves made - the cost not to exceed L12. Lecture Resolved, "That Mr Pope be requested to redeliver his lecture on "Stumps &c.," to the members of the Institute.	73	Star, 9/12/1862, supp e	Fortnightly C'ttee Mtg
19/12/1862	Present - Messrs Thomas Lang (president) in the chair, Vale, Elliott, Lewis, Martin, Stone, Lister, Birtchnell and Pleydell. The minutes of the last meeting were read and confirmed. Correspondence 1. From Mr G.F. Fowler, of London, enclosing an invoice of books to the amount of L135 1s, together with the bill of lading, &c. It was resolved that L25 should be remitted to Mr Fowler on account, and that on arrival of the books they should be on view for 2 days previously to having been placed in the library. 2. From Rev J.M. Strongman, stating that he had been successful in obtaining the promise of collections of copper-ores from the two most important companies of South Australia, namely, the Burra Burra and the Moonta. It was resolved, "That the best thanks of this committee to the Rev J. Strongman for his kind services." 3. From Mr J.H. Pope, consenting to lecture for the Institute, and enclosing subjects for the committee to select from. It was resolved to request Mr Pope to lecture on Oedematology, or a Disquisition on Swells. The Late Concert Mr Lovitt was introduced as a deputation from the Lodge I.O.O.F. to urge upon the committee the desirability of remitting the charge made for the ball held after the late concert in aid of the Benevolent Asylum. The chairman informed Mr Lovitt it was not in the power of the committee to remit or reduce the charge made for balls without rescinding a previous resolution of the committee. Accounts The following accounts were ordered for payment:- Star, advertising, L5 12s 6d Star, Subscription, L2 Victoria Insurance Company, L5 12s 6d Robertson, on account of firewood, L 2 Postage of various newspapers in advance, L5 5s Spark, reading desk, &c., L10 8s 6d Fryer, salary, L10 Special Fund Cheques for L10 10s were reported as having been received from Messrs W.C. Smith, Wm Martin and A.H. King. It was resolved that these gentlemen be elected life members of the Institute, and informed thereof with the thanks of the committee. Library and Museum The following donations to the library and museum were reported:- Mr. W. Palmer, 7 volc., various Mrs Clendinning, 5 vols. Illustrated London News Mr H. R. Caselli, 1 specimen of malachite. It was resolved that the donations be acknowledged with the thanks of the committee. Ceiling of the Hall Mr Terry's report was read, which recommended a coved plaster ceiling as the best for the hall, and stated that in his opinion the roof was quite strong enough to carry such a ceiling. It was resolved, "That Mr Terry be employed as architect to carry out the work." A schedule of instructions was then prepared, and the secretary instructed to communicate with Mr Terry, and call a special meeting of committee directly the plans, &c., were ready. House Committee's Report The report stated that the committee had examined the foundations and found that the cutting down of the right-of-way had had no effect upon them whatsoever; also that the proposed staircase could be carried out very conveniently so soon as the state of funds permitted. The report was received and adopted. The meeting then adjourned.	74	Star, 22/12/1862, p4c	Fortnightly C'ttee Mtg
2/1/1863	A meeting of the Committee of the Mechanics' Institute was held on Friday. Present - The President, Messrs Vale, Downes, Lewis, Stone, Pleydell, Martin, Wheeldon and Lister. The minutes of the last meeting were read and confirmed. Correspondence The Secretary read the following communications:- 1. From Mr J.W. Butler, reporting progress in connection with the evening school. It was resolved to issue bills stating that the school will recommence after the vacation providing a sufficient number of pupils enter their names. 2. From Mr Terry, stating that the plans for ceiling the hall, &c., would be ready shortly. Accounts The following accounts were passed and ordered to be paid:- Colonial Insurance Company, L1 10s Wayne, 5s Evans Bros, L1 10s 6d Secretary, L20 16s 8d Fryer, L5 Sundries, L3 5s Donations The receipt of donations were reported as follows: From Mr Davies, of Happy Valley, one specimen; and from Mr Kelt, a Fiji Island weapon. The Secretary was instructed to acknowledge the donations in the usual manner. Lecture The Secretary stated that Mr Gustav Droege, lately and for some years a resident in New Zealand, and intimately acquainted with the social and political condition of the Maories, was willing to deliver two lectures on "New Zealand and the New Zealanders,' in aid of the funds for ceiling the hall. It was resolved that Mr Droege's offer be accepted with thanks. Ceiling the Hall Mr Terry's plans and specifications not having been received as expected, it was agreed that a special meeting should be summoned for their consideration as soon after their receipt as possible. The meeting then adjourned.	75	Star, 5/1/1863, p2g	Fortnightly C'ttee Mtg
16/1/1863	The committe of the Mechanics' Institute met on Friday evening. Present:- Messrs Thomas Lang (President), Caselli, Elliott, Martin, Wheeldon, Downes and A.R. Smith. The minutes were read and confirmed. The finance committee brought up thr following accounts which were passed and ordered to be paid: Herald, L1 13s 6d Dickers' Mining Record, 12s Robertson, contract for firewood, L9 Hammond, L1 King, 9s Upjohn, :2 10s Smith, L10 3s 6d Fryer, L5 The attendance being small in consequence of the Municipal election, it was considered desirable to adjourn the meeting until next Friday.	76	Star, 19/1/1863, p3b	Fortnightly C'ttee Mtg
22/1/1863	The adjourned meeting of the committee of the Mechanics' Institute was held on Friday evening. Present:- Messrs Thomas Lang (President), Elliott, Lister, A.R. Smith, Birtchnell, Stone, Anderson,Pleydell, Martin, Wheeldon, Vale, and W.C. Smith. Correspdondence 1. From Mr Leonard Terry, architect, with preliminary plans, &c., for the ceiling plastering and finishing hall. 2. From Mr H. Meakin, stating that he had secured the assistance of members of the various musical societies in Geelong, and fixing the 4th of February for his entertainment in aid of the ceiling fund. Resolved, "That the Secretary write, asking the patronage of the various public bodies." 3. From Mr Figgis, Secretary to the Gas Company, in answer to an application for a contribution to the special fund, stating that the subject was beyond the province of the directors as such, but that individually the object had their cordial concurrence. Resolved< "That the Secretary write, requesting the board of directors to be good enough to bring the matter before the next meeting of shareholders." Special Fund The Secretary reported having received a cheque for L10 10s from Mr R.B. Gibbs, being his subscription to the specail fund. Resolved, "That Mr Gibbs' donations be acknowledged with the best thanks of the committee, and that his name be enrolled on the list of life members. Library A donation of the "Scientific American" , for 1860, by Dr Kenworthy, was reported; and it was resolved that the Secretary acknowledge it in the usual manner." Plans of Ceiling, Etc It was resolved "That the plans and specifications be referred to the House Committee for report, such report to be brought up at the usual fortnightly meeting on Friday next." House Committee's Report The House Committee recommended that the following works, published in the colony, be procured for the library: Journal of Landsborough's Expedition Do McKinlay's Expedition Letters of the Reporter of the Argus on the goldfields Burke and Will's Expedition Ralph's Elementary Botany Melbourne Directory Victoria Suffering a Recovery Australia at the Bar of Public Opinion in England The recommendation was adopted; and it was resolved, "That the secretary write to Mr W.C. Smith, M.L.A.,requesting him to use his influence to obtain copies of certain works and reports issued by Government." The meeting then adjourned.	77	Star, 27/1/1863, p3c	Adjourned C'ttee Mtg
2/2/1863	The Committee of the Mechanics' Institute met on Friday evening. Present:- Messrs Thomas Lang (President), Vale, Elliott, Lister, Wheeldon, Anderson, Martin, Birtchnell, Downes and Pleydell. The minutes of the previous meetings were read and confirmed. Correspondence The Secretary read the following communications:- 1. From Mr N.W. Thomas, hon. secretary Explorers' Monument Committee, applying for the use of the hall for a soiree on the 6th proximo. It was resolved, "That the hall be granted on the usual terms." 2. From Mr Robert Mitchell, resigning his position as member of the committee. It was resolved, "That a letter be addressed to Mr Mitchell, expressing the regret of the committee at his resignation, and thanking him for his past services." 3. From the Town Clerk, Ballarat East, stating that the Council had agreed to patronise the entertainment on Wednesday next. 4. From the hon. secretary of the Ballarat West Fire brigade, to a like effect. 5. From Mr J.M. Dixie, Orderly Room Sergeant, stating that the commanding officer of the B.V. Rangers acceded to the application made, viz, that the corps might be permitted to attend the entertainment in uniform. Accounts The following accounts were passed and ordered to be paid:- Travelling expense, Dr Bromby, L3 3s Gas Company, L17 2d Geelong Advertiser, 17s 6d Fryer, L5 Ceiling the Hall The house committee brought up its report on the plans and specifications for the ceiling, &c., recommending the approval of the plans, and offering various suggestions on the specifications, especially with regard to the strengthening of the roof. The report was received and adopted. It was resolved to call for tenders immediately, full possession of the hall to be given to the contractor on the 16th March; up to which date the room should be open to engagements. The meeting then adjourned.	78	Star, 30/1/1863, p3c	Fortnightly C'ttee Mtg
27/2/1863	The committee of the Mechanics' Institute met on Friday evening. Present:- Messrs Lang (President), Anderson, Vale, Lister, A.R. Smith, Martin, Birtchnell, Pleydell and Lewis. The minutes were read and confirmed. Letters were read from Messrs J.B. Humffray and D. Gillies, M.L.A. in reference to the distribution of the vote to public libraries and mechanics' institutes. Accounts The following accounts were passed and ordered to be paid:- Gas Company, L3 10s Fryer, L5 Secretary, L20 16s 8d Mr Pope's Lecture It was announced that Mr Pope had agreed to deliver his lecture on "Oedematology; or a Disquisition on Swells" on Tuesday, 17th March. Special Fund It was resolved: "That the Secretary take steps to collect the life-membership subscriptions promised." Fee for the Use of the Hall Mr Thomas, Honorary Secretary to the Explorers' Monument Committee, waited on the committee to ask for a reduction in the charge for the late soiree and ball. Resolved, "That, considering the financial position of the Institute, and the resolution previously passed by the committee, the application cannot be entertained." Library Resolved, "That the Library Committee prepare a fresh list of books to be ordered from England, and lay the same before the committee at an early date." The meeting then adjourned.	79	Star, 2/3/1863, supp b	Fortnightly C'ttee Mtg
13/3/1863	The Committee of the Mechanics' Institute met on Friday evening. Present - Messrs Lang (President), Vale, Downes, Pleydell, A.R. Smith, Birtchnell, Lister and Lewis. The minutes of the previous meeting were read and confirmed. Letter A letter was read from the Honorary Secretary to the Explorers' Monument Committee, renewing the application made for a reduction of the charge for the late soiree and ball. It was resolved that the application could not be complied with. Accounts The following accounts were then passed for payment:- Gas Company, L11 7s King, 4s Eyres Brothers, 4s Fryer, L5 Special Fund A cheque for L10 10s was reported as having been received from Mr Spencer Wilson Resolved, "That Mr Wilson's name be added to the list of Life Members, and that he be informed of the same with the best thanks of the committee. Museum The Secretary reported as having received from Mr Henry Davis, of Carngham, a specimen supposed to be cobalt, found in the Britannia Company's claim. Resolved, "That the Secretary acknowledge the donation in the usual manner, conveying to Mr Davies the best thanks of the Committee for same. Repairs The House Committee was requested to report on the repairs needed in the keeper's apartments, and also with respect to the kerbing in front of Mr Birtchnell's door. The Committee then adjourned.	80	Star,17/3/1863,p2g	Fortnightly C'ttee Mtg
27/3/1863	The Committee of the Mechanics' Institute held its usual fortnightly meeting on Friday evening. Present:- Messrs Lang (president), Vale, Lister, Downes, Lewis, Anderson, Elliott, Martin, A.R. Smith, Birtchnell, Pleydell and Wheeldon. The minutes of the previous meeting were read and confirmed. Correspondence The Secretary read the following communications- 1. From Mr R.H. Horne, offering to lecture on behalf of the Institute. It was resolved, "That it is not desirable to entertain any proposal for lecture at present." 2. From Messrs Maguire and Co., Melbourne, acknowledging a receipt of a draft for L6 which they considerately remit to their house at Boston to be expended for the institute in the purchase of American periodicals. Accounts The following accounts were ordered to be paid:- Vale, periodicals, LL30 19s Evans Brothers, L2 7s 6d Colonial Insurance Company, L1 10s Fryer, L5 Sundries (February), L1 3s Special Fund Cheques for ten guineas each were received from Messrs M. Elliott, M. Campbell, W.B. Ochiltree, Robert Dunn, J.T. Sleep, Adam Smith, and James Smith. It was resolved, "That the names of those gentlemen be added to the list of life members, and that they be informed of the same, with the best thanks of the committee. Library and Museum Donations of books were reported from Messrs W.C. Smith, M.L.A., and J. Rice. Also some further specimens from Mr J.T. Abel. It was resolved, "That the donation be acknowledged in the usual manner, with the best thanks of the committee. It was also resolved to recommend to the annual meeting of members the appointment of Mr Abel as the honorary curator of the museum. Keeper's Apartments The House Committee recommended that certain repairs, etc., should be executed in the keeper's apartments. The report was received and adopted, and the House Committee authorised to carry out the work. The President and Mr Pleydell were requested to confer with Mr James with regard to some alteration considered necessary in the specification. Life Members It was resolved - "That the secretary should procure from the agent in London a design and estimate for a certificate of life membership to be presented to each subscriber to the special fund as well as honorary life members. The meeting then adjourned.	81	Star, 31/3/1863, Supp g	Fortnightly C'ttee Mtg
10/4/1863	The Committee of the Mechanics' Institute met on Friday evening. Present:- Messrs Lang (President), Vale, Downes, Anderson, W.C. Smith, Martin, A.R. Smith, Lister, Pleydell, Elliott, Wheeldon, and Birtchnell. The minutes of the previous meeting were read and confirmed. Correspondence The Secretary read the following communications:- 1. From Mr D. Gillies, M.L.A., promising to use exertion to obtain from the Government for the institute, copies of the various mining by-laws. 2. From Mr A.T. Abel, consenting to act as honorary curator of the museum. Accounts The following accounts were recommended for payment by the Finance Committee:- Gas Company, L11 18s Star, L3 1s Tribune, L1 12s 6d Geelong Advertiser, 17s 6d Lecturer's expenses, L3 Fryer, L5 Secretary, l20 16s 8d Sundries, L1 17s The accounts were ordered to be paid. Special Fund Cheques for ten guineas each were reported as having been received from Messrs A.S. Park, Joseph Jones and Dr Hudson. It was resolved that those gentlemen be elected life members, and that they be informed of the same, with the best thanks of the committee. Tenders foe Ceiling, Etc. The tenders for the ceiling were then considered, and the following being the lowest were accepted:- Tucker, plasterers' work.........L365 Irving, Glover and Co., carpenters' plumbers' painters' and gas fitters' works.......L340 16s 4d It was resolved that Mr Terry be requested to take the full superintendence of the work, and that no cler of works be appointed; also, that the House Committee act as a Building Committee. Annual Meeting It was resolved that the Annual Meeting should be held on Tuseday, 12th May. List of Books It was resolved that the list of books proposed to be ordered lie on the library table for inspection, and that members be requested to make suggestions thereon. It was also arranged that the list should be brought up for final adoption at the next fortnightly meeting. The newspaper is missing a portion of the meeting as the bottom of the page has been cut.	82	Star, 13/4/1863/p3c	Fortnightly C'ttee Mtg
9/5/1863	The Committee of the Mechanics' Institute held its usual fortnightly meeting on Friday evening . Present:- Messrs Lang (President), Vale, Elliott, Birtchnell, Martin, Lewis, A.R. Smith, Young and Pleydell. The minutes of the previous meeting were read and confirmed. A letter was read from Mr D. Gillies, M.L.A., stating that he had procured from the Government, copies of the bylaws passed by the various Mining Boards of the colony, for the use of the Institute. It was resolved that a vote of thanks be presented to Mr Gillies for his kind exertions in the matter. Accounts The following accounts were passed and ordered to be paid:- Gas Company, L15 18s 6d Brunig, L1 16s 6d Eyres, 3s Belson, 6s 6d Fryer, L5 Explorers' Monument Committee Resolved - "That the secretary write to the Explorers' Monument Committee, accepting its offer to pay the account due to the Institute on condition of an allowance being made of L1 13s 9d, and requesting the immediate settlement of the balance, L10 7s Report and Balance Sheet The Secretary read the report and balance sheet for the year which, with a few alterations, was accepted. Museum The Chairman reported having received from the Manager from the Dalmellington Lead Mines in Ayrshire, Scotland, a collection of very handsome specimens of lead ore. A vote of thanks was accorded to the donor for his valuable contribution, and to Mr Lang for his exertions in procuring the same. Vote of Thanks to the President. This being the last meeting of the Committee, Mr Pleydell moved, and Mr Lewis seconded, a cordial vote of thanks to the President for his conduct in the chair in the year. The motion was supported in a very warm manner by Messrs Birtchnell and Vale, and carried by acclamation. The meeting then adjourned.	83	Star, 9/5/1863, p2g	Fortnightly C'ttee Mtg
12/5/1863	Of the Committee of Management of the Ballarat Mechanics' Institute, 1862-3 The presentation of this, the fourth annual report of the Ballarat Mechanics' Institute affords the committee an opportunity of congratulating the members on the steady progress and increasing prosperity of the Institution. This is the more marked when it is considered that the most important of our local industries, the mining interest, has been during the past year suffering under a considerable depression, while the continued exodus to New Zealand has still further assisted in checking our commercial and social advancement. A Free Public Library has also been established in Ballarat East, a movement which while commanding the sympathy of all who desire the welfare of the district, as evidencing an increasing demand for intellectual pleasures, has of course to a certain extent affected the position of the Mechanics' Institute. Notwithstanding these various drawbacks it is especially gratifying to see that the Institution has steadily progressed not only financially but in usefulness and public estimation, of which the crowded state of the reading room and library is a daily witness. Every effort has been made to keep pace with the requirements of the members. The supply of magazines,, newspapers, & c., has been increased nearly 50 per cent, while in order to afford the greatest possible amount of accommodation for the ever-increasing number of readers, additional reading desks have been provided. The number of members, including 50 life members, now on the books is 590, showing an increase of 100 over the previous year. The Library has been increased by the addition of about 600 well selected volumes, including the Encyclopoedia Brittanica and many other valuable works of a scientific character. During the year 430 members have borrowed books from the Circulating Library to the number of 7300 volumes. In the month of October the books were called in for examination, and a fresh catalogue was prepared. The result was considered by the committee as highly satisfactory ; it being found that but few books were lost, and that the most of those missing were of little value. While the committee have thus reason to be satisfied that the members do not abuse the great privilege which they enjoy of having free access to the bookshelves of the library, it is a matter of regret that visitors to the reading room do frequently abstract and destroy the newspapers and magazines. Donations have been made to the Library by Mrs Clendinning , 5 volumes; Messrs W.C. Smith, 2 volumes; Thos. Lang, 1 vol; J.T. Kibble, 2 vols; M. Campbell, 2 vols; Henry Rosales, 1 vol; Henry Plumstead, 4 vols, Wm Palmer, 8 vols; Liddell, 2 vols; J. Rice, 1 vol; Dr Kenworthy, 2 vols; and the Disciples of Christ, 1 vol. Museum The mineralogical museum, established at the commencement of the year, has received the anxious attention of the committee. Circulars have been addressed to the managers of the various claims, and others likely to take an interest in the matter; but the appeal has not been responded to in a manner equal to the expectations of the committee. Considering the great importance of a museum of the kind to a district like Ballarat, this indifference on the part of the mining community seems difficult of explanation. Professor Abel, to whose liberality and love of science the Institute is so largely indebted, has added a number of specimens to those already contributed by him. The great interest taken in the museum by that gentleman, and his well known ability as a mineralogist, have induced the committee to recommend his appointment as honorary curator, which office he has kindly consented to fill if elected. Under his able superintendence, and with the co-operation of the members, especially those connected with mining, who will, it is hoped, see it their duty to aid heartily in this matter, the museum will doubtless quickly assume the position its importance deserves. Donations of specimens have also been received from Messrs Youle, Coster and Co., Thomas Lang, James Baker, James Meiklejohn, John Phillips, Thomas Cornish, ----McLeod, H.R. Caselli, John Patterson, Henry Davies and John Rodway. Collections of specimens have beem promised by Mr R. Brough Smyth; and through the kind co-operation of the Rev J. M. Strongman, by the managers of the Burrs Burra and Moonta Mining Companies, in South Australia. Donations of Australian and Fiji weapons have also been received from Messrs Carver and W. Kelt. Classes The committee regret being unable to report any great improvement in the attendance at the evening school. A singing class, conducted by Mr A.T. Turner, during the winter months, was pretty numerously attended, and progree made satisfactory. Lectures Have been delivered during the year by the Revs. J. Potter, B.A., W. Henderson, and J.F. Bromby, D.D.and Messrs R. Birnie, James Bonwick,James Smith, James Robertson, Thomas Bowman, J.H. Pope, and J.W. Inglis. It is much to be regretted that the attendance at the lectures has been, for the most part, far from encouraging. The Hall The plan proposed in the last report for raising funds to finish the large hall, was adopted by the committee immediately upon taking office, and an active canvass instituted for life members. The result has been truly gratifying. Fifty-six subscribers of ten guineas each have been obtained , includinga large number of shareholders in the various mining companies, thus placing the committee in a position to proceed with the work. There having been some doubt expressed as to the strength of the roof, and there being a difference of opinion as to the best material for the ceiling, the committee resolved to consult Mr Leonard Terry, architect, and that gentleman a coved plaster ceiling as the best, and reported that the roof was quite strong enough to carry it. Subsequently the committee requested Mr Terry to furnish plans and specifications for ceiling, plastering the walls , lighting and otherwise finishing the room. In order to avoid any possibility of danger from the supposed weakness pf the roof,the architect, at the special instance of the committee, made provision for thoroughly strengthening the principals by cambering the beams, and by introduction of additional strutts and iron work. For the purpose of making the accoustics of the room as perfect as possible, the committee decided to round off the angles with lath and plaster partitions, which will leave four small waiting rooms in place of the hitherto little used corners. Ample provision has also been made for ventilation. On receiving tenders for the worksit was found that the total cost would exceed the estimate; but, convinced of the necessity of the improvements, and feeling pledged to those who had subscribed to the fund, the committee determined to persevere, confident that the people of Ballarat, to whose liberality no appeal on behalf of the Institute has yet been made in vain, will practically endorse the policy which will give them, without doubt, one of the handsomest and most commodious public halls in the Australian colonies. Messrs Ircing, Glover and Co., and Mr J.S. Ticker are the contractors for the works, for the sum of L791 ; this amount, with architect's commission and extras , will be increased to nearly L900. Subscriptions have been received and promised to the amount of L300. To meet this it will be necessary to abtain about 20 more life members, and it is confidently believed that these will be obtained without much difficulty; and the committee now earnestly request all those who have the interest of the institution at heart, and who can afford it, to send in their names as life-members, so that when the "grand opening" of the room takes place, the committee will be able to make the gratifying announcement that the whole amount has been raised without entailing a shilling of debt to the Institute. Balance Sheet Appended is a statement of receipts and expenditure, duly audited , by which it will be seen that the debt upon the Institute has been reduced by the sum of L136 1s 7d , in addition to which there is in hand towards the ceiling and finishing of the hall an amount of L362. 9The balance sheet was advertised in our advertising columns on Thursday.) Rules The committee beg to suggest that the rules of the Institute be revised at an early date and be reprinted. Some little dissatisfaction having been exhibited on account of the committee declining to accede to applications for a remission or reduction of the charges made for the use of the rooms of the Institute , the committee thinking it well to allude to the matter, and briefly state the rule which they have adopted in reference to it. For some time after the opening of the building, under pressing solicitation, the committee reduced or remitted the charges in certain cases; but it was soon found that the applications of free use of rooms became so numerous, and the difficulty of discriminating between the different claims was so great, that it was decided not to entertain any application of the kind, except from the Hospital or Benevolent Asylum. The committee desire to record their cordial thanks to those gentlemen who have delivered lectures on behalf of the Institute; to those who have kindly contributed books, specimens & c., and also to the proprietors of the various newspapers supplied free or at reduced rates. Having commenced their report with congratulations upon past success, the committee feel they cannot close it better than by expressing hope for the future; and they fervently trust that the Ballarat Mechanics' Institute will, in its career of usefulness, more than realise the best wishes of its warmest friends. Attendance of Committee There have been during the year 32 meetings of committee, viz., 28 general and 4 special. Thomas Lang, Esq, 32 out of 32 Robert Lewis, Esq, vice-president, 20 out of 32 W.M.K. Vale, Esq, vice-president, 29 out of 32 A. Anderson, Esq, 12 out of 32 C. Lister, Esq, 28 out of 32 R. Mitchell, Esq, 10 out of 16 F.C. Downes, Esq, 17 out of 32 S.L. Birtchnell, Esq, 29 out of 32 Wm Elliott, Esq, 29 out of 32 C. Martin, Esq, 27 out of 32 R. Stone, Esq, 15 out of 19 A. Sayers, Esq, 4 out of 32 W.F. PLeydell, Esq, 24 out of 32 A.R. Smith, Esq, 21 out of 32 Isaac Wheeldon,, Esq, 19 out of 32.	84	Star, 14/5/1863, p3a	Annual General Mtg